• Administrative Support Specialist

    Auburn University (Auburn, AL)


    Position Details

    Position Information

    Requisition Number

    S4601P

    Home Org Name

     

    RFID Lab at Auburn University

     

    Division Name

     

    College of Business

    Position Title

    Administrative Support Specialist

     

    Job Class Code

    DB03A/B

    Appointment Status

     

    Full-time

     

    Part-time FTE

     

    Limited Term

     

    No

     

    Limited Term Length

    Job Summary

    **TheRFID Lab at Auburn University is accepting applications for the position of Administrative Support Specialist** . Provides varied and high-level administrative and technical support to theRFID Lab, with significant emphasis on more complex administrative responsibilities.

    Essential Functions

    The essential functions of this position include but are not limited to the following:

    + Coordinates, reviews and verifies documentation for completeness and compliance with university/departmental policies and procedures such as: purchasing card reconciliations, expense vouchers, invoicing and other financial documents

    + Corresponds with campus departments concerning invoices, vouchers and other financial documents

    + Communicates with external partners, board members and project sponsors on invoicing, contracts, or other financial needs as necessary

    + Stays up to date on university financial processes, procedures and services; advises others and resolves policy related or procedural problems

    + Provides budget tracking support for the unit

    + Performs specialized technical duties and coordinates processes.

    + Participates in the planning and execution of special activities for the unit including board meetings and events

    + Performs a variety of clerical duties, such as: typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, departmental inbox monitoring, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty.

    + Perform other duties as assigned

     

    Why Work at Auburn?

     

    + **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.

    + **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.

    + **We’re Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.

    + **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.

    + **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

     

    Ready to lead and shape the future of higher education? Apply today! War Eagle!

    Minimum Qualifications

    Minimum Qualifications

    **Level I:** High school diploma or equivalent plus 4 years’ experience in administrative support services.

    **Level II:** High school diploma or equivalent plus 6 years’ experience in administrative support services. Experience must include at least 2 years at the preceding level or equivalent.

    Substitutions allowed for Experience:

    When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

     

    Minimum Skills, License, and Certifications

     

    Minimum Skills and Abilities

     

    Minimum Technology Skills

     

    Minimum License and Certifications

    Desired Qualifications

    Desired Qualifications

    + Proficient in Microsoft Suite (Outlook, Word and Excel)

    + Familiar with Auburn University purchasing systems and policies

     

    Posting Detail Information

     

    Salary Range

     

    $36,410 - $58,710

     

    Job Category

     

    Office/Administrative Support

     

    Working Hours if Non-Traditional

    City position is located in:

    Auburn

    State position is located:

    Alabama

     

    List any hazardous conditions or physical demands required by this position

     

    Posting Date

     

    07/17/2025

     

    Closing Date

     

    Equal Opportunity Compliance Statement

     

    It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (https://auburn.edu/administration/eoc/) to learn more.

     

    Special Instructions to Applicants

     

    Quick Link for Internal Postings

     

    https://www.auemployment.com/postings/54826

     

    Documents Needed to Apply

    Required Documents

    1. Resume

    2. Cover Letter

     

    Optional Documents