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Position Details

Position Information

Requisition Number

S4674P

Home Org Name

Sch of Arch PlanandLndscp Arch-Main

Division Name

College Arch Desgn and Construction

Position Title

Admin Support Associate

Job Class Code

DA02A

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

The School of Architecture, Planning and Landscape Architecture at Auburn University, a comprehensive land-grant and research institution, invites applications for the position of **Administrative Support Associate.**

The School of Architecture, Planning and Landscape Architecture (APLA ) resides in the College of Architecture, Design and Construction along with the School of Industrial and Graphic Design and the McWhorter School of Building Science.

APLA has an 118-year history of educating architects, interior architects, landscape architects, and planners. The school contributes to the region and to the profession through the outreach, scholarship, and creative work of its students and employees.APLA includes four allied disciplines: Architecture, Interior Architecture, Environmental Design, and Landscape Architecture, and it offers both bachelor’s and master’s degree options. The school has over 70 fulltime and parttime employees who support the teaching, research and outreach efforts of the academic programs and the more than 600 students who are enrolled in the programs within the school. The school and this position are based in Dudley Hall; however, the school supports programs at Rural Studio in Newbern, AL and the Urban Studio in Birmingham, AL.

The school seeks candidates who are interested in working in collaborative environment that supports the day-to-day operation of the school. Day-to-day operations include course and room scheduling, events planning and management, communications coordination, and coordination with off-site and remote offices as well as a mix of administrative responsibilities outlined below.

The successful candidate for this position will provide administrative and general clerical support within an academic department with responsibility for a broad variety of office and project support duties and tasks.

Essential Functions

+ Performs multiple duties which are a mix of administrative and clerical in nature, which may include, but are not limited to: data gathering, data management, correspondence, filing, calendar management, event scheduling, registration, mail distribution, answering the phone, website maintenance, and purchasing/ordering supplies.

+ Provides budget tracking and monitoring, payroll processing, travel/expense voucher processing, as well as other expenditure processing.

+ Advises faculty, staff, and students of standard policies or procedures.

+ Acts as liaison to other departments, clients, and students on behalf of manager, director, or department head.

+ Acts as point of contact for purchasing or vendor/outside agencies.

+ May perform some administrative duties which may include, but are note limited to: budget coordination, human resources administration (beyond payroll entry), recruitment coordination, preparation of reports/documents/presentations, or coordination of complex projects or events.

+ As an academic position, duties may also include but are not limited to scheduling classrooms, entering course information in to AU student scheduling system (OASIS ), maintaining grades/registration, conducting teaching effectiveness surveys, contacting bookstores concerning text books, facilitating departmental presentations, and administrative issues related to student academic or financial status.

Why Work at Auburn?

+ **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.

+ **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.

+ **We’re Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.

+ **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.

+ **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

Minimum Qualifications

High School Diploma or equivalent and 2 years of experience in clerical and administrative support services.

**Substitution allowed for experience** :

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

_Typical salaries are between $34,465- $38,542_

Full grade range 32,820 – $45,950

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Knowledge of office rules, procedures and operations that require previous training and experience to perform.

Minimum Technology Skills

Minimum License and Certifications

None Required.

Desired Qualifications

Desired Qualifications

Posting Detail Information

Salary Range

$32,820-$45,950

Job Category

Administrative

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

08/15/2025

Closing Date

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (https://auburn.edu/administration/eoc/) to learn more.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/55299

Documents Needed to Apply

Required Documents

1. Resume

2. Cover Letter

Optional Documents

1. Other