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Position Details

Position Information

Requisition Number

TES2472P

Home Org Name

Finance

Division Name

College of Business

Position Title

TES Administrative Support Associate

Estimated Hours Per Week

30

Anticipated Length of Assignment

6 months

Job Summary

The Department of Finance in the Harbert College of Business is currently accepting applications for a temporary administrative worker.

Temporary Employment Services (TES ), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:

+ Assistance in the place of a regular employee who is absent for a specified period of time

+ Additional assistance during periods of abnormal or peak workloads

+ Assistance with special projects

+ Seasonal work

+ Emergencies

If you are looking for an employment opportunity,TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

AU student employees are not eligible forTES .

Essential Functions

The essential functions of this position include but are not limited to the following:

1. Answering phones and reception work for department guests

2. Assisting Director of Integrated Financial Leadership Program, Program Champion, Administrative Associate, and Department Chair

3. Events: planning, reserving rooms, hiring caterers, coordinating withHCOB events team, recording keeping and promotion of events

4. Record Keeping: managing and updating databases, tracking donations; initiating event planning process and create events in SalesForce and Handshake, as well as department blog, noting and entering student attendance at events

5. Communication: Assist with acknowledgement of donations, assist with internal and external communication, follow-up with students who attended events, communicate with students to obtain employment data; prepare promotional materials

6. Travel Arrangements: Assist students with travel arrangements and reimbursement, book travel arrangements (e.g., hotels, flights, busses) for student trips

7. Administrative: Obtain necessary quotes for printing, promotional items, and transportation, ordering promotional items, submit facilities requests, managing list of workroom supplies needed, managing student worker schedules, managing conference room calendars

Why Work at Auburn?

Minimum Qualifications

High school diploma or equivalent and two years of experience in clerical and administrative support services OR a degree to use in lieu of years of experience.

Desired Qualifications

Posting Detail Information

Salary Range

$18.00 - $20.00/hr

Work Hours

8:00am - 12:00pm may vary

City position is located in:

Auburn

State position is located:

Alabama

Posting Date

08/08/2024

Closing Date

Equal Opportunity Compliance Statement

AUBURN UNIVERSITY IS ANAFFIRMATIVE ACTION /EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/EEO ) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit theirwebsite (https://auburn.edu/administration/tix-eeo/) to learn more.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/47632

Documents Needed to Apply

Required Documents

Optional Documents

1. Resume