"Alerted.org

HR Administrative Assistant - Payroll & Benefits

Application Deadline

9/12/2025

Position Title

HR Administrative Assistant - Payroll & Benefits

Required Application Type

School Related Personnel

Job Description

ITHACA CITY SCHOOL DISTRICT

400 Lake Street • Ithaca, New York • 14850

NOTICE OF VACANCY

We envision 6000+ Thinkers. Thinking is foundational to the development of self and society. It is the cornerstone of all creative ideas and problem-solving, new scientific discoveries, new products and services, individual and organizational learning, education, business success, interpersonal and intrapersonal communications, all social change and even democracy itself. Our vision is what we see. It motivates us. Our vision is audacious.

Our mission is to engage, educate, and empower. We will strive to engage all students in the importance and relevance of thinking; to educate every learner to communicate, comprehend, and collaborate for understanding; and to empower all in the ICSD to achieve academic excellence.

Position Title: HR Administrative Assistant - Payroll & Benefits

Brief Description: The work involves responsibility for independently performing complex administrative support tasks in support of human resources functions. Assignments involve a broad range of human resources activities, including recruitment, vacancy management, attendance management, benefits management, payroll management, employee onboarding and offboarding, attendance management, appointment status including civil service appointments, instructional probationary and tenure status, administration of wages, benefits and special reporting; including but not limited to: NYSED Staff Reporting, BEDS, EEOC, DOL, Retirement, NYSTRS and NYSLRS.

The work involves extensive interaction with employees, supervisors, interdepartmental communication, job applicants, the general public, and retirees. The work also requires the extensive use and management of complex electronic records systems, using both common office software and customized database and workflow software. The work is performed under the general supervision of the Director or Assistant Director of Human Resources, with the use of independent judgment allowed in carrying out routine tasks. The ability to maintain confidentiality is essential to this position. Assist and facilitate payroll functions. Does related work as required.

Location(s): District Office

Anticipated Start Date: 9/29/2025

Posting Dates: 8/29/2025-9/12/2025

Number of Vacancies: 1

Hours per Week: 38.5

Civil Service Jurisdictional Class: Competitive

Required Qualifications:

+ The Ithaca City School District is committed to eliminating race, class, and disability as predictors of academic performance, co-curricular participation, and discipline. Qualified candidates will demonstrate a basic awareness of these commitments and a strong willingness to support these efforts.

+ Must be eligible for appointment as an Human Resources Administrative Assistant by Civil Service

Civil Service Requirements:

A. Possession of an Associate’s degree in office management, office technology, business administration, human resources management or a closely related field with similar course curriculum, and two (2) years of full-time paid clerical or administrative support experience, or its part-time paid equivalent, at least one (1) year of which shall have been directly related to human resources, personnel, benefits or compensation;

B. Graduation from high school or possession of a high school equivalency diploma, and four (4) years of full-time paid clerical or administrative support experience, or its part-time paid equivalent, at least two (2) years of which shall have been directly related to human resources, personnel, benefits or compensation; or

C. An equivalent combination of training and experience as defined by the limits of (a) and (b).

Note: College degrees must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education and/or U.S. Secretary of Education. If an applicant’s degree was awarded by an educational institution outside the United States and its territories, the applicant must provide independent verification of equivalency.

A list of acceptable companies who provide this service can be found at https://www.cs.ny.gov/jobseeker/degrees.cfm. Applicants are responsible for payment of the required

Internal Applicants: Apply online at SchoolFront | Step by step Guide (https://drive.google.com/open?id=1yPcXZD3\_WxU\_9zATyzbKXjuuoaIXci\_C)

Internal EA Applicants can send their letter via email at [email protected].

If you are a substitute or in the process of onboarding and haven’t officially started, you will be considered an external applicant.

External Applicants: Apply online at RecruitFront

In order for us to receive your application you must complete the following three steps on Recruitfront:

+ Create a RecruitFront profile (https://vimeo.com/460583992) : If it's the first time applying to ICSD

+ Create an Application (https://vimeo.com/460581470) : Checkmark School Related Personnel Only!

Salary Range: $28.75 hr. in accordance with Collective Bargaining Agreement (https://core-docs.s3.amazonaws.com/documents/asset/uploaded\_file/3594/ICSD/3222444/Bargaining\_Agreement\_2020-2026.pdf)

The Ithaca City School District does not unlawfully discriminate in employment on the basis of age, race, color, religion, creed, ethnicity, national origin, sexual orientation, gender identity and expression, military status, veteran status, sex, disability, predisposing genetic characteristics, marital status, familial status, domestic violence victim status, or other federal/state protected status.

Job Category

Clerical

Job Location

Administration Office

Additional Information