• Administrative Assistant

    Astor Services (Hyde Park, NY)


    Administrative Assistant

     

    Hyde Park, NY (http://maps.google.com/maps?q=7+Pine+Woods+Road,+Suite+7+Hyde+Park+NY+USA+12538)

     

    Job Type

     

    Full-time

    Description

    Under the direct supervision of the Center Director, performs a variety of secretarial functions, and finance services for Early Childhood Programs administrative staff from routine matters to those requiring specific computer, clerical, mathematical, and statistical skills.

    Job Responsibilities:

    • Provides secretarial services involving routine skills such as word processing (proficiency in the use of Word- perfect), filing, record keeping, prepare draft responses for routine correspondence, operate telephone system, receive and greet visitors/clients, and receive, sort, and distribute mail/packages.

    • Responsible for accurately compiling and maintaining data: preparing statistical reports; generating and coordinating regular reports, rosters, summaries, and activities.

    • Perform secretarial duties for other staff as directed.

    • Operate various types of office machines (eg calculate, FAX, etc) including general maintenance, ordering new supplies, etc…

    • Responsible for securing postage, daily posting of letters and/or packages, and inter-agency mailing.

    • Prepare Payroll worksheets, purchase orders, check requests.

    • Takes minutes at policy council meetings, and at other meetings as assigned.

    • Willingly cooperates with other staff in assuring the smooth operation of OPC.

    What we provide:

    • 4 weeks paid vacation annually.

    • 13 paid holidays.

    • 4 personal days.

    • 1 sick day per month, accruable to 150 days.

    • Fully paid individual LTD and life insurance.

    • Eligible for participation in agency medical and dental plan both individual and family, with small employee contribution.

    • New longevity incentives.

    • Opportunities to make a difference in the lives of children and families in need.

    • Collaboration with a team of dedicated professionals in a supportive and dynamic environment.

    • Room for growth and advancement within the organization.

    Requirements

    You must have:

    • High School Diploma.

    • Proficient in Microsoft Word, Excel and Power Point.

    You should have:

    • Office Experience preferred.

    • Strong written and verbal communication, customer service, leadership and management skills.

    Salary Description

    $18.50-$18.50/hour