"Alerted.org

Aston Carter has partnered with a company in the Kansas City area that is seeking an Executive Assistant. This role requires prior experience supporting C-suite executives, a degree in Business Administration or Communications, and experience in the banking or finance industry is a plus.

Job Title: Executive Assistant

Job Description:

The Executive Assistant manages the day-to-day operations of the executive office, coordinating meetings, managing schedules, and handling confidential information with discretion and professionalism.

Responsibilities:

+ Manage executive calendars, schedule meetings, and coordinate appointments, ensuring efficient use of time and resources.

+ Arrange travel itineraries, accommodations, and transportation for executives, handling logistics and anticipating needs.

+ Prepare and distribute correspondence, reports, and presentations on behalf of executives, ensuring accuracy and professionalism.

+ Screen and prioritize incoming calls, emails, and correspondence, redirecting inquiries as appropriate and following up on action items.

+ Coordinate and facilitate executive meetings, including preparing agendas, taking minutes, and following up on action items.

+ Anticipate and proactively address the needs of executives, providing administrative support and assistance as needed to ensure their success.

+ Manage confidential information and sensitive documents with discretion and confidentiality, adhering to company policies and procedures.

+ Serve as a liaison between executives and internal/external stakeholders, maintaining positive relationships and representing executives professionally.

+ Perform ad-hoc administrative tasks and special projects as assigned by executives, demonstrating flexibility and adaptability to meet evolving needs.

Essential Skills:

+ 3+ years of executive assistant or administrative professional experience supporting C-suite level execs

+ Bachelor's Degree in Business Administration, Communications or related field.

+ Advanced in Microsoft Outlook.

+ Proficient in Microsoft Office (PowerPoint and Excel).

Additional Skills & Qualifications:

+ Executive support experience.

+ Experience in executive administrative support.

+ Experience in PowerPoint and calendaring.

+ Bachelor's Degree.

Work Environment:

The role reports directly to the HR for now, with the possibility of reporting to another Executive Assistant in the future. The position offers flexibility but does not have a set hybrid schedule. The organization is growing and acquiring multiple companies, with benefits that are 100% paid for.

Job Type & Location:

This is a Contract to Hire position based out of Lenexa, Kansas.

Pay and Benefits

The pay range for this position is $27.00 - $38.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Lenexa,KS.

Application Deadline

This position is anticipated to close on Sep 11, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.