• Executive Coordinator

    Aston Carter (Dearborn, MI)


    Job Title: Executive Coordinator

    Job Description

    Are you an experienced, highly organized, systematic, and customer-focused professional with expertise in modern knowledge worker technologies such as Microsoft Teams, Excel, and SharePoint Lists? We are seeking an experienced Executive Assistant to provide comprehensive support for two of our directors. In this role, you'll manage complex calendars, coordinate communications, and handle confidential information with discretion. The ideal candidate is a proactive problem-solver with excellent communication skills, a strong sense of integrity, and the ability to thrive in a fast-paced environment. You should be comfortable working independently, taking the initiative, and suggesting improvements to existing processes. We are looking for someone eager to learn, adaptable to change, and committed to delivering high-quality results using modern technology. If you're a team player with a positive attitude and a desire to contribute to a cutting-edge organization, we encourage you to apply.

    Responsibilities

    + Manage complex calendars for two directors.

    + Coordinate internal and external communications.

    + Handle confidential information with discretion.

    + Organize and schedule meetings, conferences, and corporate events.

    + Perform basic financial tasks such as budgeting, expense tracking, and financial reporting.

    + Manage and organize data using tools like SharePoint and Excel.

    + Draft professional emails, reports, and other business communications.

    + Coordinate travel arrangements using travel tools like Concur.

    + Support colleagues across global time zones.

    + Identify and resolve issues proactively.

    Essential Skills

    + 3 years of experience in Executive Administrative Coordination in a corporate setting.

    + Proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Word, Excel, SharePoint, and Teams.

    + Experience in project and event management, including scheduling, resource allocation, and follow-up.

    + Strong communication and interpersonal skills.

    + Proven experience in customer service and problem-solving.

    + Proficiency in managing travel arrangements and completing expense reports.

    + Ability to handle unexpected issues and find effective solutions independently.

     

    Additional Skills & Qualifications

     

    + Experience managing executive communication.

    + Ability to prioritize and manage multiple tasks effectively.

    + Excellent written and verbal communication skills.

    + Attention to detail in data entry, scheduling, and document preparation.

    + Experience in organizing large team meetings using Outlook and Teams.

    + Adaptability to changing priorities and dynamic environments.

    + Ability to handle sensitive information with confidentiality.

    Pay and Benefits

    The pay range for this position is $33.08 - $33.08/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Dearborn,MI.

     

    Application Deadline

     

    This position is anticipated to close on Sep 16, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.