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State Procurement Analyst 1, 2, 3

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State Procurement Analyst 1, 2, 3

Salary

Depends on Qualifications

Location

Baton Rouge, LA

Job Type

Classified

Job Number

OSP 090325 ERG

Department

Division of Administration-Office of State Procurement

Opening Date

09/03/2025

Closing Date

9/13/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The Division of Administration/Office of State Procurement has vacancies.

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

• Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

•Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

•Using Data: The ability to use relevant and valid data to inform a recommendation for action.

The Office of State Procurement serves as the centralized purchasing and contracting agency of the State of Louisiana, establishing competitive, cost- effective contracts for goods and services in full compliance with the law, and facilitating access to those contracts by State agencies and political subdivisions, equipping them to effectively serve the needs of the people of Louisiana.

The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

+ Overseeing the state’s capital construction program

+ Working to provide state and federal grants for community development

+ Development of the state budget

+ Providing technology services

+ Giving agencies guidance in the state purchasing and contracting process as they seek goods and services

+ Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Minimum Qualifications

Three years of experience in procurement, contracts or grants management, financial management, accounting, or auditing; OR

Six years of full-time work experience in any field; OR

A bachelor’s degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere.

Job Duties and Other Information

Job Duties:

General Procurement Duties:

• This position is responsible for developing, awarding, and managing a system of statewide contracts for a wide variety of commodities, including the purchases of supplies, services, and equipment utilized by all agencies above their delegated authority

• Work includes the monitoring, evaluating, and forecasting of economic and market conditions to determine proper actions relative to state contracts which will best serve the economy and supply needs of state agencies

• Responsibilities include special project or work group management activities with extra measure of complexity due to required independent thought processes and people skills

• Assists in testing of new package releases for LaGov relative to the procurement process

• Performs an audit function to insure compliance with purchasing rules and regulations by reviewing and recommending final approval or disapproval of bids processed at non-exempt agencies which exceed delegated purchasing authority

• Work includes the generation of comprehensive bid and contract proposals. This requires review, evaluation, and/or development of specifications to fulfill the agencies' needs and foster competition. Must ensure that specifications are not restrictive but adequately describe agency requirements

• Researches standards of quality to improve specifications; methods to reduce product cost; methods to improve, simplify, eliminate, create or combine user friendly contracts to obtain best value; and initiatives to improve vendor performance

• Maintains a working knowledge of Louisiana Administrative Code 34 and Revised Statute 39 and stays abreast of new laws and changes and integrates this knowledge into independent problem resolution

• Works with state agencies to investigate problems with goods received and to ensure vendor's compliance with product specifications

• Testifies as a procurement expert at administrative reviews of vendor protests of solicitations and awards and conducts bidder's conferences, representing the Office of State Procurement.

• Organizes and conducts pre-bid conferences for the purpose of gaining both end-user and vendor input, explaining bid and contract requirements, and correcting possible ambiguities

• Assists vendors with the LaGov ERP system to facilitate enrollment, updates, receipt of solicitations, and the UNSPSC commodity code selections

• Oversees preparation of bidding, entering, and updating all statewide contracts in the La Gov ERP system. Serves as contract data manager to ensure that all data is in the LaGov system

• Maintains working knowledge of all SAP modules in LaGov related to vendor enrollment, bidding, and awarding of contracts

• Monitors LaGov to determine all work or approvals pending review or action

Expertise Problem Resolution, and Document Review Duties:

• This position provides regulatory supervision over agencies, statewide, by providing direction, training, and guidance to agency personnel in problem resolution concerning contracts, projects, and explanation of current procurement laws, policies, and procedures

• Work includes reviewing decisions, countersigning decisions, rejecting inaccurate decisions, and requiring deadlines and priorities

• Serves as primary liaison to user agencies on a daily basis concerning LaGov use for processing of requisitions and purchase orders. Includes agency system utilization, providing assistance and recommendations as needed; and, referring agency users to others as needed for training, database assistance, communication problems, etc.

• Works with agency administrators, officials, and other personnel to solve problems associated with purchases and contracts.

• Serves as a specialist in the statewide procurement of commodities and services. Interprets statues, rules and regulations for agencies and the private sector

• Plans, organizes, and conducts workshops and seminars to inform agency personnel and vendors on a statewide basis of all procurement laws, policies and procedures.

Other Duties

• All other duties as assigned.

Position-Specific Details:

Appointment Type: This vacancy will be filled by new hire or by promotion of a current permanent status classified employee. A permanent status employee may be required to serve a new probationary period in lieu of promotion.

Louisiana is a "State as a Model Employer" for People with Disabilities.

For recruitment purposes, applicants who are within 90 days of graduating, Dec 2025, with a bachelor’s degree may be eligible for this position.

Career Progression: This vacancy participates in a career progression group and may be filled from this recruitment as a State Procurement Analyst 1 (AS-614), State Procurement Analyst 2 (AS-616) or State Procurement Analyst 3 (AS-617) depending on the level of experience of the selected applicant. The maximum salary for the State Procurement Analyst 3 is $ 96,533 . Please refer to the "Job Specifications" tab located at the top of the LA Careers "Current Job Opportunities" page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.

This position has a Special Entrance Rate (SER) as follows:

If filled as a State Procurement Analyst 1, the SER is $1,589.60 biweekly

If filled as a State Procurement Analyst 2 , the SER is $1,824.80 biweekly

If filled as a State Procurement Analyst 3 , the SER is $1,953.60 biweekly

This position also has retention pay of $1.00 per hour for each hour worked.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers.

Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Please make every effort to attach a copy of your transcript to your application (PDF format Preferred). The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact:

Erica R. Gay

HR Specialist

Division of Administration/Office of Human Resources

email:[email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

Do you anticipate graduating with a baccalaureate or graduate degree from a college or university accredited by a regional accrediting body in the next 90 days?

+ Yes

+ No

02

What is your anticipated date of graduation? If you answered "No" to the above question, enter N/A

03

DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.

+ 1= I have no experience and/or am uncomfortable displaying expertise

+ 2= I have limited experience or require assistance to display expertise

+ 3= I can display expertise

+ 4= I can display expertise and help others improve their ability to display expertise

04

DE: Explain your rating by providing specific and relevant examples in the box below.

05

FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.

+ 1= I have no experience and/or am uncomfortable focusing on customers

+ 2= I have limited experience or require assistance to focus on customers

+ 3= I can focus on customers

+ 4= I can focus on customers and help others improve their ability to focus on customers

06

FC: Explain your rating by providing specific and relevant examples in the box below.

07

MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

+ 1= I have no experience and/or am uncomfortable making accurate judgments

+ 2= I have limited experience or require assistance to make accurate judgments

+ 3= I can make accurate judgments

+ 4= I can make accurate judgments and help others improve their ability to make accurate judgments

08

MAJ: Explain your rating by providing specific and relevant examples in the box below.

09

UD: Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action.

+ 1= I have no experience and/or am uncomfortable using data

+ 2= I have limited experience or require assistance to use data

+ 3= I can use data

+ 4= I can use data and help others improve their ability to use data

10

UD: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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