"Alerted.org

Job Description

UW Medical Center - Montlake** has an outstanding opportunity for a E **xecutive Assistant to the Chief Executive Officer.

WORK SCHEDULE

100% FTE

Days

Onsite

DEPARTMENT DESCRIPTION

Office of the Chief Executive Officer

POSITION HIGHLIGHTS

The executive assistant plays a crucial role in keeping the hospital running smoothly by managing the UW Medical Center ‘s Chief Executive Officer’s schedule and ensuring everything aligns with established priorities

This role handles communication with senior leadership and stakeholders, keeps sensitive information secure, and supports decision-making

PRIMARY JOB RESPONSIBILITIES

+ Independently plan, coordinate, and implement policies and procedures to support UW Medical Center Administration so that all regulatory requirements are met

+ Acts as a communication liaison with State officials (including the Governor’s office), University Leadership, and community leaders as needed

+ Acts as a liaison for the Board of Trustees, ensuring smooth communication and coordination

+ Oversee the UW Medical Center’s administrative office operations for smooth and efficient workflow to include prioritizing tasks and managing daily operations

+ Operates independently, making decisions and taking actions with delegated authority to support high-level executives

+ Fosters relationships with community leaders and elected officials, representing UWMC in interactions with UWM leaders, King County, the State of Washington, and other community entities

+ Serves as a confidential liaison to the Chief Executive Officer and manages executive calendar and coordinates day-to-day activities of the UW Medical Center’s Administration office

REQUIREMENTS

+ Bachelor’s degree AND 4 to 5 years of progressively responsible executive administrative support experience in a large, complex organization to include program management and office operations management responsibilities

+ Experience reporting to a Director level or above.

+ Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint – SharePoint , Outlook, Teams, Zoom

+ Ability to handle executive level confidential information with high level of tact, discretion, and diplomacy.

+ Ability to work under pressure of frequent deadlines, constant interruption, and changing priorities in a high volume academic healthcare setting.

+ Excellent verbal and written communication skills, including a professional demeanor and demonstrated competency in preparation of professional reports.

+ Demonstrated a track record of exercising good judgment and taking the appropriate initiative, discretion within the scope of the position.

+ An equivalent combination of education and experience may substitute for stated requirements

ABOUT UW MEDICAL CENTER-MONTLAKE

UW Medical Center is an acute care academic medical center located in Seattle with two campuses: Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in seven specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances.

The UW Medical Center-Montlake campus is located on the edge of the beautiful UW campus which includes many amenities available to our staff as well as very convenient public transit options including the Sound Transit’s light rail station across the street.

Excellence. Exploration. Education.Become part of our?team. Join our mission to make life healthier for everyone in our community.?

ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Become part of our team. Join our mission to make life healthier for everyone in our community.

Compensation, Benefits and Position Details

Pay Range Minimum:

$78,000.00 annual

Pay Range Maximum:

$108,000.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is proud to be an affirmative action and equal opportunity employer (https://hr.uw.edu/eoaa/) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.