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Position Details

Position Information

Announcement Number STAFF - VA - 26094

For questions regarding this position, please contact:

Katie Sutich

Assistant to the Dean

(406) 994-3065

[email protected]

Classification Title Admin Assoc IV

Working Title Business Operations Manager

Brief Position Overview

The College of Letters and Science seeks collegial and motivated individual who is dedicated to supporting student success and is able to thrive in an environment that includes frequent interactions with students, faculty and staff. The Business Operations Manager provides high-level administrative support to the College’s two Associate Deans, the Dean’s Office staff and several programs within the College.

Position Number 4M1081

Department Dean of Letters & Science

Division College of Letters & Science

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary $24.04 per hour, commensurate with experience, education, and qualifications.

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

The Dean’s Office Business Operations Manager ( BOM ) provides high level of administrative support to the operation of various departments within the College of Letters and Science. This includes providing fiscal oversight and budget management for several interdisciplinary academic programs within the College, including monitoring expenditures, managing Pcard activity, performing analyses, providing budget projections, and reallocation of resources when necessary; coordinating events, and administering the day-to-day operations of the programs. In addition to these duties, the BOM supervises student assistant, provides high-level administrative support to the College’s two Associate Deans and will provide general administrative assistance to the Dean’s Office. The BOM must have appropriate knowledge of both CLS and MUS policies and procedures, as well as the ability to handle sensitive, confidential, and emergency situations effectively.

Duties and Responsibilities

Operations Manager

+ Oversees the daily functions, services and operations of the American Studies program ( AMST ), the MSU Writing Center, the Women’s Gender and Sexuality Studies minor ( WGSS ), and the CORE at Night program.

+ Provides high-level administrative support to the Associate Deans, by supporting, coordinating, and implementing initiatives managed by the Associate Deans.

+ In collaboration with the Assistant to the Dean, coordinates onboarding and training for the College’s Business Operations Managers.

+ Oversees property management including: sensitive and minor inventory tracking, and disposal of surplus property.

+ Oversees website development, maintenance and support in coordination with the Dean’s Office and University Communications for programs under this position’s purview.

+ Directly supervises one student employee in the office.

Fiscal Manager

+ Manages accounting and budgeting operations for the Dean’s Office and programs under the position’s purview.

+ Serves as account manager for purchasing card transactions, including monthly report compilation.

+ Processes faculty travel and student scholarships.

+ Serves as departmental liaison with College of Letters and Sciences Fiscal Services for the centralized accounting services.

Conference and Event Organizer

+ Supports faculty and staff to make arrangements for events, conferences, and lectures, including securing facilities, preparing schedules, promoting events, and, where appropriate, arranging for food, lodging, and transportation. This may include participating in events as on-site staff.

HR Liaison

+ Serves as the first contact person for hiring and payroll issues.

+ Creates and processes various types of appointments, for faculty (tenure track and non-tenure track), staff, graduate and undergraduate students.

+ Processes tax forms and all required new employee forms, conducts pre-payroll audits, reconciles payroll, submits EPAF’s, and approves timesheets.

Required Qualifications – Experience, Education, Knowledge & Skills

+ Bachelor’s degree or progressively responsible administrative/office management experienceor an equivalent combination of relevant education and experience.

+ Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines and exercising adaptability with a high degree of accuracy and close attention to detail.

+ Demonstrated competence managing fiscal and budget records, generating multiple reports and communicating complex information effectively.

+ Demonstrated proficiency in Microsoft Word, Excel, Access, PowerPoint, Outlook, and other relevant computer software.

Preferred Qualifications – Experience, Education, Knowledge & Skills

+ Demonstrated experience using human resources principles, practices, and techniques including hiring and payroll oversight.

+ Progressively responsible management experience.

The Successful Candidate Will

+ Possess strong decision-making and problem-solving skills.

+ Possess excellent written and verbal communication skills and the ability to articulate detailed information and policies and procedures, both verbally and in writing to a wide variety of constituents.

+ Have the ability to work independently with minimal supervision and as part of a team.

+ Have the ability to establish and maintain productive and positive working relations with coworkers, faculty, students, supervisors, and the public.

Position Special Requirements/Additional Information

This is a full-time – 1.0 FTE position (40 hours per week). Occasional work on nights and weekends is required for onsite event management.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on September 8, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.