"Alerted.org

Administrative Assistant III

+ Duration : 6 months

+ Worksite: Onsite

+ Shift: 1st

Reason position is open: Data entry and admin work for planning and sales department.

Job Description:

* Provides standard administrative and staff support services to the Planning and/or sales department in a professional manner, maintaining confidentiality

* Compile and prepare PowerPoint presentation content for designated meetings

* Attend meetings to set up and run the PowerPoint presentation

* Manage schedule/calendar, independently schedule appointments and conference calls, and originate meeting invitations

* Coordinate and arrange staff meetings, as well as other departmental and corporate meetings as necessary

* Prepare agendas, secure facility/location, take minutes and distribute as necessary

* Compose and prepare confidential correspondence, reports, documents, presentations, emails and faxes

* Make copies of correspondence or other printed materials as necessary

* Update and maintain key spreadsheets, contact lists, and various department reports

* Research and gather information from various internal/external sources

* Review, sort and route incoming/outgoing mail, faxes

* Prepare expense reports and check requests

* Organize and maintain department files

* Maintain and order supplies within budgetary and departmental guidelines

* Perform special projects as requested

Skills / Knowledge:

Strong organizational skills with ability to manage multiple projects simultaneously

* High level of proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook)

* Ability to learn other software programs as required

* Background in executive secretarial area and/or office management

* Strong time management and communication skills

* Strong attention to detail

* Ability to write reports, business correspondence, and procedure manual

* Associate's degree (A. A.) or equivalent from two-year college or technical school

* 6+ years related experience and/or training

Pay and Benefits

The pay range for this position is $28.85 - $30.28/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Winchester,CT.

Application Deadline

This position is anticipated to close on Sep 17, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.