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Work Schedule

First Shift (Days)

Environmental Conditions

Office

Job Description

At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. With clinical trials conducted in 100+ countries and ongoing development of novel frameworks for clinical research through our PPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on – now and in the future.

Thermo Fisher's clinical research business is a leading global contract research organization and world leader in serving science. We are passionate, deliberate, and driven by our mission – to enable our customers to make the world healthier, safer, and cleaner.

This position will entail skillful and proactive calendar management for Vice President and Direct Reports as needed. Meeting coordination across group’s executives and external partners. Exhibits excellent judgment in handling confidential information and act with professionalism at all times. Performs a variety of complex administrative and project-oriented duties & responsibilities. Prioritizes activities and takes action based on understanding of departmental objectives, matrix partner needs and business strategy. Effectively assists with managing ad-hoc projects as needed.

Key responsibilities:

Responsible for accomplishing multiple complex administrative tasks with minimal supervision. Responsible for effective delivery of diverse administrative support including management of dynamic calendars and management of access for staff inside and outside department

+ Providing administrative support to Head of Precision Medicine, Bioanalysis and Translational Sciences as well as, as needed, Executive Directors for day-to-day operations as well as individual projects as needed

+ Calendar management and meeting organization, document formatting, arrange travel itinerary and related activities, congress coordination, keeping track of congress attendance

+ Keeping track of Vice President’s availability and absence (summer hours coverage, vacations, year-end coverage)

+ Responsible for scheduling and organising various events and other meetings

+ Organizing administrative systems to support department members including filing/ records retention and other functions as required

+ Personal expense management (Concur System) for Vice President including Credit Card/ Cash enquiries and receipt claims

+ Provide support as needed for HR-related/ facilities-related matters for the team including interview organization, new hires process, new employees onboarding, including updating Staffing Database,

+ Supporting the team for budget change request and study number request (workstream owner)

+ Providing administrative support to Executive Directors reporting into the Vice President as needed

Education and Experience:

+ Bachelor’s degree required; advanced degree or certification in administration or project management preferred.

+ Minimum 4 years of experience in executive-level administrative support, preferably in research, academic, or scientific environment

In some cases, an equivalency, consisting of a combination of appropriate education, training and/or directly related experience, will be considered sufficient for an individual to meet the requirements of the role.

Knowledge, Skills and Abilities:

+ Strong interpersonal skills, be a team player and be willing to work in an environment where individual initiative and accountability to the team are required

+ Strong organizational and time management skills with attention to detail.

+ Experience supporting senior leadership in a matrixed or global organization.

+ Ability to anticipate needs and proactively solve problems. Must be able to work with limited day to day supervision

+ Strong proficiency in Microsoft Office Suite, SharePoint, and virtual collaboration tools

+ Excellent written and verbal communication skills

+ Fluent in English

+ Ability to function productively in a fast paced and rapidly changing environment

Working Environment:

Below is listed the working environment/requirements for this role:

Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.

Able to work upright and stationary and/or standing for typical working hours.

Able to lift and move objects up to 25 pounds

Able to work in non-traditional work environments.

Able to use and learn standard office equipment and technology with

proficiency.

May have exposure to potentially hazardous elements, including infectious agents, typically found in healthcare or laboratory environments.

Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.

Benefits

We offer competitive remuneration, annual incentive plan bonus, healthcare, and a range of employee benefits. Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation!

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.

Apply today!** **http://jobs.thermofisher.com

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

Accessibility/Disability** **Access

Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments. If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone at 1-855-471-2255*. Please include your contact information and specific details about your required accommodation to support you during the job application process.

*This telephone line is reserved solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes, such as not being able to get into the career website, following up on an application, or other non-disability related technical issues will not receive a response.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.