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For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Award Administrator - Boca Raton, FL.

The Award Administrator reports to the Associate Director of Awards Services and works closely with the award services team within the Office of Sponsored Programs.

Summary of Responsibilities:

+ Oversee a portfolio of awards at FAU for specific assigned units/Colleges.

+ Facilitates the award review process and confirms the award information including budget and Scope of Work with the Principal Investigator and departmental research administrator prior to account set-up.

+ Works with the Contract Services team in the review and issuing of both contracts and subawards.

+ Conducts initial compliance review of all New, Continuing and Supplemental awards prior to award set-up and works with appropriate units in obtaining compliance approvals, i.e. Research Integrity, Export Control Office.

+ Prepares the post-award worksheet (summary) for incoming funding and enters award information into FAU’s research administration system – Novelution.

+ Works with the Principal Investigator and departmental research administrators in the management of the sponsored awards. Provides feedback and guidance to the colleges as needed.

+ Assists faculty with the submission of technical reports to the sponsor when the sponsor requires approval and submission by the Office of Sponsored Programs.

+ Serves as liaison between faculty (principal investigators) and sponsors when requesting approvals by the sponsor for changes to sponsored projects.

+ Provides guidance to Principal Investigators and Project Directors in the management of the sponsored project. Works with faculty in the submission of requests to the sponsor that require prior approvals, i.e. requests for no-Cost extension, requests for changes to the budget or Scope of Work, change in key personnel, etc.

+ Resolves routine and non-routine issues, including complex situations as they arise and recommends solutions. Must have the ability to seek resolution through various resources and provide proper guidance.

+ Apply in depth understanding of federal regulations for sponsored awards including grants, contracts, and cooperative agreements. Utilizes knowledge to stay abreast of changes to federal regulations, sponsor rules and university policies.

+ May prepare and present workshops to faculty and staff on sponsored programs related topics. Advises and trains faculty and staff in using FAU’s research administration system – Novelution.

+ Perform other related duties and carry out other responsibilities as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks ! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

+ Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

+ State retirement options including tax-deferred annuities and Roth 403(b) plans.

+ State employees Public Service Loan Forgiveness (PSLF) (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) program.

+ Sick Leave Pool Program.

+ Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

+ Paid Community Engagement Volunteer Service Day (https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf)

+ Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Experience managing the day-to-day activities of sponsored awards, i.e. grants administration and/or research administration.

Provide related supervision, training and consultation to staff and faculty on as needed basis

Must understand the federal regulations for institutions of higher education, i.e. Uniform Administrative Requirements, Cost Principles, and Audit Requirements – 2 CFR 200.

In-depth knowledge of Electronic Research Administration such as GrantsERA, Grants.gov, Fastlane, etc., as well as a working knowledge of Workday or other comparable financial accounting system

Strong verbal and written communication skills.

Must have knowledge of contracts administration.

Strong organizational, problem-solving, and time-management skills.

Must be able to work collaboratively with others at various levels both within and outside the University.

Salary:

$65,000 - $72,000 per year.

College or Department:

Division of Research

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline:

2025-09-18

Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: www.fau.edu

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to [email protected].

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at 561-297-3004 or send an email to [email protected]. To contact Human Resources, please call 561-297-3057 or email [email protected]. For communications assistance, call 7-1-1.

Clery Act Information (https://www.fau.edu/police/clery.php)

Consumer Information

Visit Florida Atlantic's Consumer Information (https://www.fau.edu/finaid/resources/other-resources/#consumer-info) page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.