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Position Title: Administrative Assistant 1 (NY HELPS)

Posting Number: C250094

Employer: State

Salary Range: $23,847.50

FTE: 0.50

Position Summary:

The Department of Communicative Disorders and Sciences (https://arts-sciences.buffalo.edu/cds.html) in the College of Arts and Sciences (https://arts-sciences.buffalo.edu/) at the University at Buffalo is seeking an Administrative Assistant 1. This is a customer service oriented position and requires the incumbent to provide excellent customer service to various populations.

In this role you will, but not limited to:

+ Provide general office support such as, answering phones, mailing, copying, scheduling and processing of necessary departmental paperwork

+ Provide support to the Department Administrator and Department Chair with day to day operations and meetings.

+ Assist with department specific surveys and reports

+ Serve as the space reservation coordinator

+ Assist with flight and hotel reservations for invited guests as well as preparing honorariums.

+ Assist with departmental events.

+ Assist with preparing reimbursement paperwork and/or CONCUR requests.

Learn more:

+ Our benefits (https://www.buffalo.edu/administrative-services/for-faculty-staff/benefits/state/csea.html) , where we prioritize your well-being and success to enhance every aspect of your life.

+ Being a part of the University at Buffalo community. (https://www.buffalo.edu/)

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS ).

Non-competitive (NY HELPS ):

+ high school diploma or high school equivalency diploma

+ two years of experience in administrative support

+ use of office software (e.g., email, word processing)

+ provision of customer service

+ business writing

+ management of an office

OR

Competitive ( NON -NY HELPS ):

Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Preferred Qualifications:

+ Excellent oral and written communication skills.

+ Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word, Excel, and databases.

+ Attention to detail, accuracy, timeliness, and excellent customer service.

+ Ability to establish and maintain effective working relationships with others.

+ Ability to organize and maintain office files.