• Administrative Assistant 1 (NY Helps)

    University at Buffalo (Buffalo, NY)


    Position Title: Administrative Assistant 1 (NY HELPS)

     

    Posting Number: C250094

     

    Employer: State

     

    Salary Range: $23,847.50

     

    FTE: 0.50

    Position Summary:

    The Department of Communicative Disorders and Sciences (https://arts-sciences.buffalo.edu/cds.html) in the College of Arts and Sciences (https://arts-sciences.buffalo.edu/) at the University at Buffalo is seeking an Administrative Assistant 1. This is a customer service oriented position and requires the incumbent to provide excellent customer service to various populations.

    In this role you will, but not limited to:

    + Provide general office support such as, answering phones, mailing, copying, scheduling and processing of necessary departmental paperwork

    + Provide support to the Department Administrator and Department Chair with day to day operations and meetings.

    + Assist with department specific surveys and reports

    + Serve as the space reservation coordinator

    + Assist with flight and hotel reservations for invited guests as well as preparing honorariums.

    + Assist with departmental events.

    + Assist with preparing reimbursement paperwork and/or CONCUR requests.

    Learn more:

    + Our benefits (https://www.buffalo.edu/administrative-services/for-faculty-staff/benefits/state/csea.html) , where we prioritize your well-being and success to enhance every aspect of your life.

    + Being a part of the University at Buffalo community. (https://www.buffalo.edu/)

     

    University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

    Minimum Qualifications:

    This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS ).

    Non-competitive (NY HELPS ):

    + high school diploma or high school equivalency diploma

    + two years of experience in administrative support

    + use of office software (e.g., email, word processing)

    + provision of customer service

    + business writing

    + management of an office

    OR

    Competitive ( NON -NY HELPS ):

    Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

     

    Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

     

    Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

     

    Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

     

    Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

    Preferred Qualifications:

    + Excellent oral and written communication skills.

    + Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word, Excel, and databases.

    + Attention to detail, accuracy, timeliness, and excellent customer service.

    + Ability to establish and maintain effective working relationships with others.

    + Ability to organize and maintain office files.