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Job Title: Trademark Paralegal

Hours/Schedule: M-F, 8-5

Type: Contract

Overview

The Trademark Paralegal supports attorneys in managing, protecting, and enforcing a global trademark portfolio spanning consumer and industrial brands. This role is responsible for trademark prosecution, enforcement, clearance, and docket management, while collaborating with internal teams and outside counsel to safeguard brand assets worldwide.

Responsibilities

+ Maintain and update global trademark database and records

+ Prepare and file trademark applications, renewals, assignments, and recordals with USPTO and foreign counsel

+ Coordinate and support global clearance projects, including searches and reporting results

+ Monitor watch notices and online alerts for potential infringement

+ Draft cease-and-desist letters, coordinate takedowns, and support opposition/cancellation proceedings with outside counsel

+ Assist with domain name monitoring and enforcement

+ Serve as point of contact for business teams regarding trademark usage, clearance, and brand protection

+ Prepare reports and portfolio updates for business leaders and IP stakeholders

+ Manage global docket of trademark deadlines, ensuring timely filings and communication of key dates

+ Coordinate with outside counsel on filings, disputes, and budgetary matters

+ Review invoices, manage accruals, and support budget planning for trademark spend

+ Maintain organized electronic files in compliance with internal guidelines

Qualifications

+ Bachelor’s degree or paralegal certificate

+ Experience in trademark portfolio management, preferably with a global company or law firm handling large, international portfolios

+ Knowledge of USPTO practice and international systems (Madrid Protocol, WIPO)

+ Experience with IP docketing and portfolio management software

+ Excellent organizational skills with the ability to prioritize global deadlines and high-volume work

+ Strong written and verbal communication skills, with the ability to work effectively across time zones and cultures

+ Proficiency with Microsoft Office Suite; experience with SAP or other enterprise systems a plus

+ Strong proficiency with trademark docketing systems and database management

+ Solid understanding of brand protection and domain name enforcement processes

Benefits

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.

Ref: #558-Scientific

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.