• Fiscal Specialist 1, Chemistry

    University of Washington (Seattle, WA)


    Job Description

    As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

     

    UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

    Job Description

    Under the general direction of the Director of Finance, provide administrative support in the area of purchasing and general accounting in the Purchasing & Accounting group in the Department of Chemistry. Serve as backup to Chemistry Research Storeroom Manager.

     

    Typical Duties and Responsibilities

    Purchasing

    • Prepare, coordinate, process, and review purchase orders for equipment, supplies, services, books, subscriptions, maintenance contracts, honoraria, entertainment expenses, and travel for the Department of Chemistry.

    • Use the Purchase Path system to manage orders from Chemistry personnel.

    • Check budgets for availability of funds and user authorizations; review requests to determine if the items to be purchased are allowable on a grant or contract budget.

    • Advise faculty, staff, students, and other research or visiting personnel regarding applicable Department, University, State, or Federal policies and procedures as they relate to purchasing and travel policies and procedures.

    • Place orders via Workday, the UW eProcurement system, a UW Procurement Card (ProCard), and/or directly with outside vendors for supplies and materials, as appropriate.

    • Work with faculty and staff to assure that required documentation in support of purchase orders is provided to the UW Purchasing Office (e.g., quotations, sole source justifications, requests for M & E tax exemptions).

    • Exercise independent judgment, resolve problems and adjustments for purchase orders including price increases and discounts, delivery and invoice errors, status checks on orders for non-delivery, and partial delivery. Complete “Returned Goods Memoranda” as needed.

    • Reconcile monthly Corporate Travel Account (CTA) and Procurement Card account.

    • Maintain accounting records, check monthly statement for accuracy, prepare reimbursement forms and reconciliation reports.

    • Serve as an informational resource and liaison between the Department, the UW Purchasing Department, and outside vendors.

     

    Chemistry Research Storeroom

     

    Serve as backup to the Chemistry Research Storeroom Manager, supervising stores operations as needed. Duties in this capacity include:

     

    • Prepare and place orders for stores and notify end users when orders are received.

    • Shipping: prepare outgoing shipping documents, including packing and preparing documents required for hazardous materials shipments and appropriate packaging and shipping of hazardous materials.

    • Equipment inventory management: assign UW asset tag numbers to incoming equipment items and entering these items in the OASIS inventory system.

    • Supervise hourly student help.

    • Monitor storeroom and maintain a clean, orderly, safe environment, including light custodial duties as needed.

    General Accounting

    • Serve as back up to Fiscal Specialist II (Purchasing Agent).

    • Assist other Chemistry Purchasing & Accounting Staff as needed.

    • Complete special projects as assigned.

    • Perform additional related duties as needed.

    Minimum Qualifications

    • Two years of experience providing administrative support in the area of fiscal and/or business management.

     

    Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

    Additional Requirements

    • Ability to occasionally lift 40 pounds.

    Desired Qualifications

    • Working knowledge of Excel, Word, and Access database or equivalent.

    • Experience with UW Purchasing policy and procedures (e.g., Workday, PurchasePath, eProcurement, ProCard)

    • Experience ordering chemicals and supplies for scientific research.

    • Ability to obtain and maintain certification for shipping hazardous materials, with recertification as required.

    • Knowledge of database operations and data acquisition.

    • Ability to use light equipment (e.g., hand trucks, pallet jacks, etc.).

    • Excellent time-management and organizational skills.

    • Ability to perform tasks with precision and accuracy.

    • Ability to independently manage multiple work priorities and meet stringent timelines.

    Conditions of Employment

    + This is an on-campus in-person position with possible hybrid up to 1 day per week after 6 months.

     

    Compensation, Benefits and Position Details

    Pay Range Minimum:

    $47,448.00 annual

    Pay Range Maximum:

    $63,468.00 annual

    Other Compensation:

    -

    Benefits:

    For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

    Shift:

    First Shift (United States of America)

     

    Temporary or Regular?

     

    This is a regular position

    FTE (Full-Time Equivalent):

    100.00%

     

    About the UW

     

    Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

     

    UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

     

    Our Commitment

     

    The University of Washington is proud to be an affirmative action and equal opportunity employer (https://hr.uw.edu/eoaa/) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

     

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

     

    Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

     

    University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.