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Responsibilities

Responsibilities:

+ Serve as the primary point of contact for administrative functions including the overall office management.

+ Answer and direct all phone calls and messages.

+ Coordinate centralized office supply ordering and inventory tracking.

+ Handle and distribute all incoming and outgoing mail, faxes and deliveries.

+ Maintain all corporate files, electronically and paper.

+ Process monthly credit card expense reports for executive leadership team.

+ Prepare daily receivable reports, weekly bank deposits and monthly deposit reporting.

+ Process and track all vendors, invoices and check requests for payment through national accounts payable support center.

+ Post tuition payments for the schools operated by CHI St. Joseph Children's Health.

+ Payment and receivable tracking for special accounts and projects

Qualifications

Qualifications:

Education (including licenses, certifications):

+ High School Diploma or GED

+ Associates or Bachelor’s degree preferred

Experience required and preferred:

+ Minimum of 1 year administrative support experience. 3 years administrative support experience preferred.

+ Experience and comfort with office equipment and software word processing, desktop publishing and spreadsheets. Google workspace experience is a plus.

Skill Competencies:

+ Excellent communication skills – both written and verbal - and the ability to communicate with visitors and employees at all levels

+ Ability to work autonomously

+ Ability to act on anticipated needs of administrative office and executive team

+ Effectively manage time, expectations and workspace

+ Comfortable adapting to new processes and equipment.

+ Demonstrate a high comfort working with diverse populations and an understanding of the cultural and social barriers that can exist when accessing health or health-related care.

Overview

At the heart of CommonSpirit Health's ministry are the national office departments that provide the foundational support, resources, and expertise that empower local communities to focus on what they do best—caring for patients. Our teams bring together expertise in clinical excellence, operations, finance, human resources, legal, supply chain, technology, and mission integration.

Guided by our faith-based values, the national office fosters consistency, alignment, and innovation across CommonSpirit. By centralizing expertise and leveraging economies of scale, we enable each location to operate efficiently while maintaining flexibility to address unique local community needs. From advancing digital solutions to driving health equity, these departments extend the healing presence of humankindness everywhere we serve.

Pay Range

$19.44 - $27.45 /hour

We are an equal opportunity/affirmative action employer.