• Project Coordinator

    Actalent (Menomonee Falls, WI)


    Project Coordinator – Job Description

    Overview:

    Reporting to the Project Manager, the Project Coordinator plays a key role in supporting the successful execution of projects by managing administrative tasks and facilitating communication among stakeholders. This includes coordination with owners, general contractors, vendors, and field teams, as well as overseeing the release and organization of project documentation to align with scheduling needs.

    Key Responsibilities

    + Organize and distribute project-related communications and documentation, including bid invitations, contracts, purchase orders, schedules, and construction documents

    + Assist with initial project setup tasks such as job request forms, insurance certificates, and cloud-based document management

    + Schedule team meetings, record minutes, and complete required project templates

    + Prepare and submit bid proposals and forms to clients, owners, and general contractors

    + Monitor construction costs including contracts, change orders, scope changes, and client invoicing

    + Track procurement activities such as vendor/subcontractor orders, submittals, approvals, material releases, and invoices

    + Support field teams with documentation needs including drawing revisions, RFIs, permits, panel directories, and work breakdowns

    + Contribute to the development and maintenance of project-specific work breakdown structures

    + Assist with project scheduling by reviewing timelines, establishing task dependencies, and managing resource allocation for labor and materials

    + Compile and submit close-out documentation including O&M manuals, as-built drawings, warranties, certificates, and test results

    + Perform additional duties as assigned by management

    Qualifications & Skills

    + High school diploma or equivalent required; bachelor’s degree preferred

    + Prior experience in construction project coordination is a plus, but not mandatory

    + Proficiency with standard office equipment (copiers, scanners, plotters, phones, etc.)

    + Strong working knowledge of Microsoft Outlook, Word, and Excel

    + Familiarity with Microsoft Project is beneficial but not required

    + Excellent written and verbal communication skills

    + Ability to work collaboratively in a team environment

    + Strong organizational skills with attention to detail

    + Capable of troubleshooting and managing systems, processes, and procedures

    + Self-motivated with a positive attitude and ability to perform under pressure

    Pay and Benefits

    The pay range for this position is $27.00 - $42.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Menomonee Falls,WI.

     

    Application Deadline

     

    This position is anticipated to close on Sep 19, 2025.

    About Actalent

    Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.