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Position Title:

Legislative Affairs Office Facilitator I - Hourly

Job Description:

With minimal supervision, this position provides administrative support to the Legislative Affairs division. Assists the Legislative Affairs team with design and preparation of public-facing documents, event planning, policy tracking, and daily scheduling. Handles politically sensitive information in the form of draft legislation. Relieves management of administrative routine by handling such items as minor purchasing, inventory, petty cash, travel, and meeting arrangements and schedules.

This position requires some independent judgment and decision-making, and effective oral and written communication skill is essential. This position requires incumbent to work less than 20 hours per week, with in-person work required.

Position Salary Range:

+ $22.74 - $29.81

IMPORTANT: Early application submittal is encouraged. This position will remain open until filled and may close at any time without notice.

Key Responsibilities:

+ Acts as liaison with other departments, divisions, outside agencies, committees or boards. Assembles, takes and prepares minutes, agendas or other reports. Makes travel arrangements, sets meetings and schedules conference rooms. Coordinates with other departments and divisions to schedule and host meetings with federal and state elected officials, department and division heads, advocacy groups, contract lobbyists, and community partners. May perform the duties of a private secretary for division head.

+ Assists with the division’s relationship-building work by planning and executing, or assisting with, event logistics for events that may include federal, state, and city-level dignitaries. Maintains calendar of events for the division.

+ Develops and maintains confidential and non-confidential files. Assists with tracking draft policy proposals and distributing those proposals for review by City divisions and/or outside partners. Handles potentially politically sensitive information with care and discretion. Designs presentation materials and publicly issued reports, regularly updates division website, and maintains meeting agendas and meeting notes for the division.

+ May perform simple bookkeeping duties to monitor budget expenditures, petty cash, supply inventories and other accounts. May order and distribute equipment, supplies and furniture. Prepares requisitions, assists with contract management and invoice payment processing.

+ Maintains positive and effective working relationships with a diverse group, including Department management, supervisors, professional peers, other employees, and the general public.

+ Complies with City and department policies and procedures.

+ Performs other related duties as assigned.

Minimum Qualifications:

+ Graduation from high school or equivalent and four years’ experience related to project management and office support, including one year experience in research or accounting/bookkeeping, data collection, analysis and presentation prepared on spreadsheet software. Successful completion of post-high school study in related subjects may be substituted for experience on a year-for-year basis.

+ Ability to plan and organize work, relate well with all internal and external customers, and function as an effective team member.

+ Demonstrated proficiency in use of computers to prepare letters, reports and spreadsheet analysis, and the ability to operate standard and specified technical office equipment. Preference given to candidates familiar with Salesforce, Microsoft, and Adobe design software solutions.

+ Ability to accurately schedule appointments, develop and maintain complex filing systems, and keep orderly records.

+ Ability to maintain positive and effective working relationships and communicate effectively, orally and in writing, with Department management, supervisors, professional peers, other employees, and the general public.

WORKING CONDITIONS:

+ In-person work required. Light physical effort. Generally comfortable working conditions, handling light weights, intermittent sitting, standing, and moving around in a normal office environment where typing, copying, writing, and using a computer is a regular part of the day.

+ Pleasant working conditions with little or no exposure to hazards. May be exposed to discomfort associated with constant monitoring of a computer video display screens.

+ Intermittent exposure to stress as a result of human behavior.

CAREER LADDER:

+ After two years of successful performance as an Office Facilitator I, during which incumbent demonstrates ability to independently perform assigned duties, including projects that are varied and complex, the incumbent may be promoted to Office Facilitator II. All promotions are contingent on the performance coach’s recommendation, availability of funds, and concurrence of the department and Human Resources.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

POSITION TYPE

Part-Time

POSITION SALARY RANGE

$22.74 - $29.81

DEPARTMENT

Attorney's Office

Full Time/Part Time:

Part time

Scheduled Hours:

20

Salt Lake City is a place where your skills and dedication directly contribute to the community. With a team serving over 200,000 residents, we take pride in delivering meaningful work—from maintaining infrastructure to shaping public programs—with integrity and professionalism.

We value experience, accountability, and results. Our organization recognizes talent and rewards contribution, offering employees opportunities to grow, lead, and make a lasting difference.

If you're driven by public service and want to help shape the future of our city, we’d love to work with you.

Salt Lake City offers a competitive and well-rounded benefits package designed to support your health, financial future, and professional growth. To learn more, visit our Benefits & Wellness (https://www.slc.gov/hr/benefits-and-wellness/) site.

Health & Wellness

+ 95% City-paid medical insurance

+ Dental, vision, life insurance

+ HSA (with $1,000–$2,000 City contribution)

+ Wellness clinic for employees & families

+ Robust Employee Assistance Program (EAP)

Financial Perks

+ Tuition reimbursement (up to $4,000/year)

+ Retirement contributions (pension and/or 401(k))

+ Discounted pet insurance, legal services, and more

Thinking about applying or weighing another offer?

Use our Total Compensation Calculator (https://tools.slc.gov/totalcompensation/) to see the true value of your job offer—including salary, benefits, retirement, and more.

We know time away from work is essential for rest, personal needs, and family life. Salt Lake City offers generous paid leave to help you recharge and stay balanced. To learn more, visit our Benefits & Wellness (https://www.slc.gov/hr/benefits-and-wellness/paid-leave/) site.

+ 12 vacation days to start

+ 12 paid holidays + 1 personal holiday

+ Up to 80 hours personal leave annually

+ 6 - 12 weeks of paid parental leave

+ Bonus leave credit for eligible rehires & public sector transfers

Our Recruitment Team is ready to assist you throughout the entire hiring process—from questions about job openings to application support. Reach the Recruitment Team at 801-535-6699Or email: [email protected]

The City is committed to the full inclusion of all qualified individuals. As part of this commitment, Salt Lake City will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at 801-535-7900.

Salt Lake City is proud to be a partner of the Utah Patriot Program, providing employment opportunities for Veterans, Military and spouses. We are also a proud National Service Partner.