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ADMINISTRATIVE COORDINATOR 4

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ADMINISTRATIVE COORDINATOR 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

MVA/PJ/212481

Department

LDH-Medical Vendor Administration

Opening Date

09/02/2025

Closing Date

9/12/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health (https://ldh.la.gov/)

Step into a critical support role at the heart of the Medical Vendor Administration team! As anAdministrative Coordinator 4,you'll play a vital part in ensuring the smooth and efficient handling of sensitive healthcare documentation. From sorting incoming mail and imaging documents to filing and archiving by document type, your keen eye for detail and organizational skills will directly support the department's mission. This position requires discretion, professionalism, and a commitment to confidentiality in all interactions.

If you're ready to bring your administrative expertise to a mission-driven team making a difference in public health across Louisiana, this is the role for you!

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLLOWING COMPETENCIES:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .

Job Duties and Other Information

Job Duties:

+ Document Processing and Classification: Receive, process, and accurately classify various types of incoming documents, ensuring timely and correct transmission to member accounts in accordance with departmental standards.

+ Mail Handling and Imaging: Sort and organize incoming mail, scan and image documents, and maintain accurate digital records for efficient access and archival purposes.

+ Filing and Archiving: File and archive documents by specific types to maintain an organized record system that supports retrieval and auditing processes.

+ Confidentiality and Professionalism: Maintain a high level of confidentiality and professionalism in all duties, ensuring sensitive information is handled with discretion and respect during daily operations and staff interactions.

+ Departmental Support and Special Projects: Assist with special projects and provide general support within the Centralized Processing Unit (CPU) and Centralized Scanning Unit (CSU), performing other administrative tasks as assigned by supervisory staff.

Position-Specific Details:

Appointment Type: Probationary appointment, Job appointment, Promotional appointment, or Detail to Special Duty

Cost Center: 305-2050400

Position Number(s): 64353

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Paula Jackson

[email protected]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818Baton Rouge, LA 70821225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

To ensure compliance with LDH Nepotism Policy#41, if you have any immediate family members that are currently employed by LDH, please list the name and relationship. Please type “N/A” if no immediate family members are employed by LDH.

02

AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.

+ 1= I have no experience and/or am uncomfortable acting with ethics and integrity

+ 2= I have limited experience or require assistance to act with ethics and integrity

+ 3= I can act with ethics and integrity

+ 4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity

03

AEI: Explain your rating by providing specific and relevant examples in the box below.

04

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

05

CE: Explain your rating by providing specific and relevant examples in the box below.

06

DSA: Rate your ability to demonstrate self-awareness based on our definition: The ability to manage your personality, behavior, skills, and emotions.

+ 1= I have no experience and/or am uncomfortable demonstrating self-awareness

+ 2= I have limited experience or require assistance to demonstrate self-awareness

+ 3= I can demonstrate self-awareness

+ 4= I can demonstrate self-awareness and help others improve their ability to demonstrate self-awareness

07

DSA: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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