• Bookkeeper - Office Administrator

    Pro-Spec Painting Corporation (Vineland, NJ)


    Bookkeeper – Office Administrator

     

    + Job Type: Part Time/Full Time

    + Location: Vineland NJ

     

    Submit Resume

     

    Online Application

     

    Type: Full-Time or Part-Time

     

    Start Date: Immediate

    Overview

    We’re hiring immediately for an experienced office professional to support our day-to-day operations. This position combines general administrative responsibilities with customer service and light bookkeeping. Construction or trades experience is a plus, but not required.

     

    We use modern office technology and leverage AI tools to improve efficiency. While prior AI experience is not required, AI fluency and strong computer skills are highly desirable. We are looking for candidates who are open to learning and working with AI-assisted processes.

    Key Responsibilities

    + Prepare customer proposals and track estimates

    + Handle incoming calls and assist customers professionally

    + Perform light bookkeeping, including payable/receivable entries

    + Use Microsoft Excel and Word to maintain records and documentation

    + Schedule site visits and job start-ups

    + Coordinate internally with our operations and field staff

    + Track leads and client activity in HubSpot

    Required Skills

    + Familiarity with construction or contractor office workflows

    + Proficiency in Word, Excel, and HubSpot

    + Comfortable working with numbers and basic bookkeeping software

    + Strong communication and organization skills

    + Able to work independently and switch between tasks throughout the day

    + Strong computer skills and ability to learn modern tools

    + Interest in or experience with AI tools is a plus

    Work Environment

    + This is an on-site role at our Vineland office

    + Flexible hours for part-time candidates

    + Team-oriented atmosphere in a long-established local business

    + Position available for immediate start — ideal for applicants ready to begin work right away

    How to Apply

    Please submit your resume and a brief letter explaining why you believe this position is a good fit for you and Pro-Spec Painting. We prioritize applicants who demonstrate genuine interest and familiarity with the role and our company.

     

    Submit Resume