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Administrative and Projects Specialist

Job Summary

The FrankelInstitute for Heart and Brain Health (https://ihbh.medicine.umich.edu/home) (IHBH), led by Dr. Tony Rosenzweig, Director, and Professor in the Department of Internal Medicine, Division of Cardiovascular Medicine at the University of Michigan, Ann Arbor, MI is in search of an Administrative and Projects Specialist. The IHBH is situated in the heart of Michigan Medicine at the North Campus Research Complex in a newly renovated laboratory building within steps of a multitude of research resources, easy access to collaborators, and shared facility amenities.

This role will support the mission of the Frankel IHBH through high-level administrative, operational, and programmatic management. The ideal candidate will be collaborative, organized, and detail oriented.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

+ Excellent medical, dental and vision coverage effective on your very first day

+ 2:1 Match on retirement savings

Responsibilities*

Administrative & Faculty Support

+ Provide high-level calendar and administrative support to the Director and Managing Director.

+ Assist with CV updates, order placement, scheduling, room bookings, and administrative forms for hiring and onboarding.

+ Act as the Institute?s main office-based point of contact, managing contracted equipment, office supplies, service requests, and placing supply and laboratory orders.

+ Organize travel and hospitality for faculty, staff, and guests.

+ Reconcile accounts and submit expenses via university systems, including P-Card, hosting, and shared services.

Operations & Project Coordination

+ Manage multiple ongoing projects, coordinating responsibilities, timelines, and communication across internal teams and external partners.

+ Lead operational process improvements in hiring, onboarding, ordering, and administrative workflows.

+ Collaborate with other university departments and centers to develop shared processes and ensure alignment with institutional policies.

+ Prepare written materials such as committee reports, donor updates, and internal presentations for senior leadership and funding partners.

+ Ensure consistency and professionalism across all communications and deliverables.

Program & Event Management

+ Coordinate faculty and postdoctoral recruitment visits, including travel arrangements, itineraries, and onsite logistics.

+ Plan and execute research community events and guest speaker series, including communications, A/V support, catering, and follow-up.

+ Support event logistics and communications for the Institute?s educational and donor-related programming.

+ Support the Multidisciplinary Pilot Award Program and the Neurosciences Graduate Program Student Scholar.

Required Qualifications*

+ Minimum of 4 years relevant business office experience in an administrative capacity or combined relevant education and experience with demonstrated progression of administrative positions.

+ Ability to organize and coordinate a diverse workload, meet deadlines in a timely manner while demonstrating flexibility when priorities change

+ Must be detail oriented and organized with demonstrated ability to prioritize and multi-task.

+ Proficiency in Microsoft Outlook, Word, Excel and Power Point.

+ Demonstrated positive work ethic and strong sense of teamwork/problem solving.

Work Locations

North Campus Research Complex

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

268304

Working Title

Administrative and Projects Specialist

Job Title

Admin Specialist Inter Health

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Onsite

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Medical School

Department

MM Frankel Inst Heart&Brain

Posting Begin/End Date

9/04/2025 - 9/11/2025

Career Interest

Administration