• Executive Assistant

    Family and Children's Association (Mineola, NY)


    Executive Assistant

     

    The Opportunity

     

    FCA is excited to announce an opportunity for the position of Executive Assistant. As we continue to grow and evolve, we are seeking a highly skilled professional to provide high-level administrative support to the President/CEO and, as needed, other members of the C-suite.

     

    The ideal Executive Assistant will foster a positive workplace culture, exercise sound judgment, and possess strong communication, organization, and administrative skills. This role requires balancing multiple priorities with the utmost discretion.

    Responsibilities

    + Manage and coordinate the President/CEO's daily calendar of meetings and events.

    + Manage incoming and outgoing correspondence and communications on behalf of the President/CEO.

    + Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of FCA's objectives.

    + Arrange travel and accommodation for C-level executives.

    + Prepare expense reports and credit card reconciliations.

    + Screen incoming telephone calls and visitors; take accurate messages; respond to requests and refer to non-routine matters as appropriate.

    + Maximize the President/CEO's time by anticipating needs and providing research, information, and analysis in advance

    Participate in required organization

    + Maintain Board correspondence, including preparing agendas, scheduling meetings, taking minutes, and completing necessary reports.

    + Oversee office operations, ensuring equipment is functional and supplies are maintained. Ensure that all office equipment and machines are operational, and that supply inventory is ordered and maintained.

    + Supervise, train, and coordinate coverage for support staff.

    + Participate in required organization, programs, and regulatory meetings and trainings.

    + Assisting with other tasks, projects, and responsibilities as assigned.

    Qualifications

    + High School Diploma or equivalent required, Bachelor's degree preferred.

    + A minimum of 5 years as an executive assistant supporting C-level executives in a fast-paced environment.

    + Ability to work independently with minimal supervision and take initiative to anticipate needs and address issues.

    + Excellent organizational and time management skills, with the ability to multitask and prioritize.

    + Strong interpersonal skills with the ability to build relationships at all levels.

    + Valid and clean New York State Driver's License.

     

    Compensation Information

     

    The competitive compensation range is reflected with FCA's framework, culture, and values. Individual pay decisions will vary based on skills and experience, while still allowing for growth.

     

    Benefits Information

     

    + Full Health/Dental/Vision Insurance

    + Generous vacation, sick, personal, and floating holiday time

    + 403(b); with generous employer contribution

    + Flexible Spending Account (FSA)

    + Pet Insurance

    + Short Term (STD) and Long Term (LTD) Disability Insurance

    + Life Insurance

    + Employee Assistance Program (EAP)

     

    FCA is proud to be an equal opportunity employer! We are committed to creating an inclusive environment for all employees.

     

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