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Human Resources Administrative Assistant (Hybrid)

We are looking for a Human Resources Administrative Assistant to provide essential support to the EVP of Human Resources by handling both routine and high-level administrative tasks as well as assisting with a wide variety of HR-related projects. This is a unique administrative opportunity to contribute directly to our people-focused initiatives while gaining exposure to a wide spectrum of HR practices.

If you are highly organized with excellent administrative and communication skills, thrive on problem-solving and task achievement, and are eager to learn more about HR, this role could be a great fit for you!

Specific responsibilities include:  

Administrative, Strategic & Communication Support

+ Schedule meetings, manage calendar, and coordinate departmental events

+ Prepare and submit expense reports; process and track departmental invoices

+ Draft professional correspondence and contribute content for the company intranet

+ Develop engaging PowerPoint presentations and other materials that tell a clear, compelling story

Projects & Research

+ Build surveys, analyze responses, and prepare reports using SurveyMonkey and other platforms

+ Support Diversity, Equity & Inclusion initiatives

+ Conduct research on HR-related topics and distill findings into clear insights

Compliance & Reporting

+ Monitor I-9 reports and ensure compliance with E-Verify requirements

+ Assist in completing governmental surveys (from Census Bureau, DOL, etc.)

Recruitment Support

+ Assist with scheduling, screening, and recruitment processes for internships and full-time positions as needed

Other Departmental Projects

+ Contribute to a wide variety of HR projects and initiatives across functions

Please apply if you meet the following qualifications:  

Experience & Location

+ **Minimum of 1 year of full-time, professional administrative experience**

+ Ability to work in-office in Midtown Manhattan 1–2 days per week

Technical Skills

+ Proficiency in Microsoft Office Suite, including PowerPoint (intermediate to advanced) and Excel (advanced beginner to intermediate)

+ Strong document creation and presentation design skills

+ Interest in AI tools such as ChatGPT and how they can support HR functions

Other Core Skills & Traits

+ Excellent professional writing and communication skills

+ Terrific interpersonal skills

+ Highly organized, efficient, and deadline-oriented

+ Critical thinking skills with the ability to analyze and present information clearly

+ Demonstrated ability to maintain discretion and confidentiality

+ Self-motivated, proactive, and curious—always eager to learn something new

+ Collaborative team player, flexible, and willing to pitch in wherever needed

+ Interest in books and publishing is a plus!

Why You’ll Love Working Here

This is more than just an administrative role—it is a chance to collaborate with passionate colleagues, gain hands-on exposure to a wide variety of HR functions, and grow your own skill set in a company that values curiosity, learning, and innovation.

The Penguin Random House national headquarters is located in New York City. This is a hybrid position, requiring approximately two days per week at our 1745 Broadway office.

The salary range for this position is $55,000 – 70,000 commensurate with experience. All positions are currently eligible for annual profit award or bonus, subject to Company results.     

Please apply by September 19 using our online application process, and please include your resume, cover letter, and salary requirements.  

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Penguin Random House is the leading adult and children's publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution. Our vibrant and diverse international community of nearly 300 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children's Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others. More information can be found at http://www.penguinrandomhouse.com/.

Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

Company:

Penguin Random House LLC

| Job ID:

282633

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