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Job Title: Architecture Project Admin

Job Description

We are seeking a dedicated Architecture Project Admin to join our team in Orlando, FL. In this role, you will support the design and production staff by assisting with due diligence, exhibits, scheduling, permitting, and other project requirements. Additionally, you will manage various general office duties such as answering phones, handling project number requests, and organizing office events.

Responsibilities

+ Review and analyze work requirements to efficiently utilize resources and notify the project lead of any conflicts.

+ Adhere to daily schedules and directions from Job Captain, Project Manager, or Project Director regarding assigned tasks.

+ Maintain a list of project questions for review and answers by the project lead.

+ Collaborate with internal departments and teams as directed by leadership.

+ Communicate daily with the project team to ensure smooth project execution.

+ Manage project timelines and statuses effectively.

+ Handle program-specific requirements such as client-required online software.

+ Assist in the lease exhibit process, including communication with clients and generating lease exhibits.

+ Contribute to the due diligence process by filling out reports, contacting authorities, and compiling photo pages.

+ Support the preparation of project specifications if needed.

+ Maintain project cost files, client agreements, and consultant agreements.

+ Oversee the permitting process, including form submissions and regular follow-ups.

+ Manage the submittal process by logging, tracking, and distributing submittals and shop drawings.

+ Track and distribute Requests for Information (RFIs).

+ Organize business development projects and track business leads and potential clients.

+ Attend networking events as requested by the office Principal.

+ Assist the team with miscellaneous administrative and project-specific requests.

+ Support office functionality by managing the office calendar and supplies.

Essential Skills

+ Proficiency in Word and Excel

+ Self-motivation

+ Strong communication skills

+ Organizational skills

+ Experience in project coordination and administrative tasks

Additional Skills & Qualifications

+ Prior experience in an architectural or engineering office is a plus

Work Environment

This role is based in a new office equipped with the latest technology and equipment. We offer a relaxed, flexible, and employee-friendly work environment with a small company culture, backed by a reputable 95-year-old firm with 110 employees. All hires receive brand new equipment, and the position includes benefits such as overtime pay, six paid holidays, 80 hours of PTO per annum, and discretionary bonuses based on company performance. While flexibility with work and personal life is provided, work is required to be conducted in the office.

Pay and Benefits

The pay range for this position is $24.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Maitland,FL.

Application Deadline

This position is anticipated to close on Sep 22, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.