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Department Assistant-Industrial Technology

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Posting Information Position Details

This form is the official Personnel Requisition form used to notify Employment Services of job vacancies and initiate appropriate job advertisements. This form must be completed and approved by the officials designated below.

Position Information

Position Title Department Assistant-Industrial Technology

FLSA Non-Exempt

Full Time/Part Time Full Time

Department Industrial Technology

Campus Central Campus

Location Central Campus

Hourly Rate 13.59

Hours Full-time, indicate working hours - M-Th 7:30-5:30 Fri 7:30-11:30

Summary of Position

The Department Assistant provides essential administrative support to the Department Chair, ensuring the smooth operation of departmental activities. This role is vital to maintaining an organized and efficient working environment and facilitating communication within the department. The Department Assistant is responsible for a wide range of administrative and clerical tasks, including data management, report generation, scheduling, and initiating and tracking purchase orders. Additionally, the Department Assistant may direct the work of student workers/temporary employees. The successful candidate must demonstrate professionalism and discretion, focusing on constructive collaboration.

Minimum Required Education

High School or GED required. Associate’s degree or higher preferred.

Minimum Required Experience

Six years wage earning clerical experience or certification / successful completion of relevant trade school (30 college credits) and two years wage earning clerical experience or Associates Degree and one year wage earning clerical experience is required. Relevant experience in office administration or office management, with a demonstrated ability to efficiently handle a broad range of administrative tasks. Proven experience in handling confidential information and utilizing office software is also essential.

Required Knowledge, Skills and Abilities

Knowledge

+ Computer hardware and software and technology

+ General office procedures and best practices in administrative support

+ Basic data management and record-keeping practices

+ Structure and content of the English language

Skills

+ Maintain confidentiality and handle sensitive information with discretion

+ Manage time effectively, prioritize tasks, and meet deadlines

+ Prepare and deliver information in an organized, logical way

+ Supervise and mentor students in work study program

+ Foster constructive and collegial relationships with faculty, students, and industry partners

+ Operate and troubleshoot office equipment

Abilities

+ Anticipate and resolve administrative issues before they escalate

+ Pay attention to details

+ Communicate clearly, concisely, and courteously in written and verbal format

+ Maintain focused attention on tasks over time and accurately remember information, procedures, and details

+ Adapt to changes

Posting Detail Information

Other Information