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Academic Advising Coordinator

The University of Southern Mississippi is currently accepting applications for the position of Academic Advising Coordinator.

Position Details

Location Hattiesburg

118 College Drive

Hattiesburg, Mississippi, 39406-0001

United States

Division School of Music

Position Type Staff

Employment Status Full Time

Grant Funded No

Pay Grade

X06

Posting Close Date September 26, 2025

Special Instructions to Applicants

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

The staff member in this position performs various activities and duties related to admissions, student success, and degree processes within the School of Music.

Primary Duties and Responsibilities

+ Coordinates all admissions and audition activities; oversees recruitment database and related communications with graduate and undergraduate students, oversees new student Orientation activities.

+ Coordinates undergraduate academic advising, including advising workshops for faculty; assists with degree items, processes, and forms needed for undergraduate and graduate students; maintains accurate degree checklists in the Undergraduate and Graduate Bulletins, and on the Website.

+ In terms of recruitment activities, this person will help coordinate SoM audition and admission activities and will represent the SoM at university recruitment events. This includes assisting in scheduling campus visits and coordinating faculty and prospective student schedules; collecting applications and supplemental materials for prospective students; processing pre-audition materials and providing pre-audition evaluations to faculty; scheduling auditions; creating and handling audition evaluation forms; creating and sending confirmation, invitation to audition, and reject/accept letters; processing student decisions. This person also provides assistance to students and advisors during advising and registration periods; facilitates add/drop or grade-change issues, etc..

+ Prepares and maintains forms and correspondence for student adjudication; maintains graduate and undergraduate student information files for the School of Music.

+ Assists designated faculty undergraduate and graduate coordinator(s) in matters of advisor coordination, monitoring deadlines, graduate assistant paperwork, etc.

+ Performs other duties as assigned.

Minimum Qualifications

Bachelor’s Degree from an accredited college or university and 1-2 years related experience or equivalent combination of education and experience required.

Knowledge, Skills & Abilities

+ Excellent organizational skills, critical-thinking and problem-solving skills.

+ Ability to work independently, excellent communication skills, interpersonal skills, and managerial skills.

+ Ability to communicate and interact effectively with everyone.

+ Proficiency in Microsoft Excel and Office, with an ability to effectively utilize and manipulate spreadsheets. Experience with web or cloud-based applications[MN1] .

Preferred Qualifications

Master’s Degree from an accredited college or university. Experience working in an academic/university environment. Working knowledge of university admissions, degree processes, and related paperwork/forms/etc. Knowledge of the Music field.

About The University of Southern Mississippi

Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions.

Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We’re developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.

The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.