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Administrative Specialist, Limited Duration

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Administrative Specialist, Limited Duration

Salary

$52,270.40 - $65,124.80 Annually

Location

Eugene, OR

Job Type

Full-Time Limited Duration

Job Number

04250

Department

Central Services Department

Division

Central Services Administration

Opening Date

09/08/2025

Closing Date

9/21/2025 5:15 PM Pacific

+ Description

+ Benefits

+ Questions

General Statement of Duties

The City of Eugene Spay and Neuter Clinic is seeking qualified candidates for a limited duration Administrative Specialist. The duration of the limited duration position will be for one year, with the option to extend the assignment for an additional year.

The City of Eugene Spay & Neuter Clinic is a small-animal wellness clinic providing care for cats and dogs only. The Clinic is currently open 4 days per week, on a Monday through Thursday schedule. The Spay & Neuter Clinic is one of Lane County's only low-cost wellness clinics. Read more about the Spay and Neuter Clinic here (https://www.eugene-or.gov/1041/Spay-and-Neuter-Clinic) .

This position is part of the Spay & Neuter Clinic Office Team and is directed by the Senior Administrative Specialist. On a typical day, the clinic completes 8 - 10 spay and neuter surgeries, and during the afternoon wellness clinics, 20 - 30 patients are cared for. Additionally, 10 - 20 walk-in clients are serviced by at the counter for non-veterinarian care (flea medicine purchases, etc.) In addition to in-person clients and patients, staff receive a high volume of calls, with approximately 40- 60 calls daily.

At the City of Eugene Spay & Neuter Clinic we believe that compassion extends beyond the animals we serve—it includes the people who walk through our doors and those who stand beside us in our mission. We are committed to fostering a welcoming, inclusive, and respectful environment for all individuals, regardless of race, ethnicity, gender identity, sexual orientation, age, ability, socioeconomic status, or background.

We recognize that access to veterinary care, including spay and neuter services, is a matter of equity. That’s why we strive to remove barriers and provide affordable, accessible care to underserved communities. Our team is dedicated to continuous learning and growth in cultural competency, ensuring that every client and community member feels seen, heard, and valued.

Application Deadline: Sunday, September 21, 2025, at 5 p.m. P.T.

Accepting Online Applications Only

Information on How to Apply

Classification: Administrative Specialist - AFSCME (https://www.governmentjobs.com/careers/eugene/classspecs/19623?keywords=administrative%20&pagetype=classSpecifications)

Salary: $25.13 - $31.31 hourly / $52,270.40 - $65,124.80 Annually

The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA) (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) .

Department, Division: Central Services, Administration

Union Representation: American Federation of State, County and Municipal Employees (AFSCME)

Work Location: Spay & Neuter Clinic, 3970 W 1st Ave, Eugene, OR 97402

Schedule: 36 - 40 hours per week, Monday - Thursday, 7:00 a.m. – 5:30 p.m., with the flexibility per business need.

Benefits: The City of Eugene offers robust and competitive benefits. For more information, select the Benefits Tab, or view benefits summaries (https://www.eugene-or.gov/DocumentCenter/View/59858/Benefits-at-a-Glance-Guide) as well as see information about all employee benefits (https://www.eugene-or.gov/253/Employee-Benefits) . 36 - 40 hours per week are eligible for full time benefits.

Bilingual Pay Benefit: This position qualifies for up to an additional 5% of base salary for bilingual pay. Please see “Supplemental Information” at the end of the posting for more information.

Living & Working in Eugene: Information about living in Eugene, how the City of Eugene operates, and more can be found on our website (https://eugene-or.gov/4913/Living-Working-In-Eugene) .

About Limited Duration Position

+ This Limited Duration position could last up to 12 - 24 months per business need.

+ If you are a current Limited Duration employee, you will not have rights back to your Limited Duration position.

+ Employees hired into Limited Duration positions will be members of the AFSCME bargaining unit and covered by the contract except for items outlined below:

+ Limited Duration employees are at-will and do not have a probationary period; they accrue no seniority, have no bumping or layoff provisions, and have no discipline or discharge rights.

Examples of Duties Performed - Duties may include but are not limited to the following

+ Performs a wide variety of administrative and clerical duties in support of staff, customers, and operations of the City of Eugene Spay and Neuter Clinic.

+ Provides assistance to the public and other employees; explains processes and requirements; determines when to contact appropriate staff for assistance.

+ Interacts with staff and the community members served by the clinic.

+ Works as the point person for customer intake to check in surgery patients in the mornings and wellness clinic customers in the afternoons.

+ Composes a variety of standardized correspondence; creates, types, and distributes forms, memos, agendas, and lists.

+ Prepares, reviews, and proofs documents for accuracy and completeness; makes corrections for grammar, punctuation and spelling.

+ As needed, performs data entry into financial systems, such as purchasing orders and preparing billing invoices; records and deposits funds; balances, tracks and processes routine financial information and payment records; processes cash and charge transactions; processes invoices for payment; may maintain petty cash funds.

+ Knowledge of AVImark software preferred but not required.

+ Enters and retrieves data from computer systems; adjusts and runs standard reports and queries; sets up, formats, and maintains routine spreadsheets to track data and performs routine tabulations and calculations.

+ Sets up and maintains manual and electronic data and filing systems; researches files & records for information; applies retention schedules to program files.

+ May provide training to coworkers and temporary staff. Actively support and respect diversity and inclusion in the workplace. Performs other related duties as assigned.

To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Administrative Specialist - AFSCME (https://www.governmentjobs.com/careers/eugene/classspecs/19623?keywords=administrative%20&pagetype=classSpecifications)

Qualifications

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job , and that candidate may be one who comes with relevant transferable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.

Minimum Qualifications

Experience

+ Two years of general office experience is required.

+ One year animal handling experience including small animal handling skills is preferred.

+ Familiarity with common vaccination protocols for pets is preferred.

+ Knowledge of current flea, tick, and heartworm preventative products is preferred.

Education

High school diploma or G.E.D. equivalent. Post-secondary course work in office assistant or administrative assistant areas desirable.

Background

Must pass a background check.

The ideal candidate will have the following knowledge, skills, and abilities

Knowledge

+ A variety of office work methods, practices and procedures. High customer service standards.

+ Business English, grammar, spelling and usage, and punctuation; strong editing and proofreading skills.

+ Word processing, spreadsheet programs or other application software.

+ Effective phone practices and protocols.

+ Policies and practices related to payroll.

+ Standard bookkeeping practices including applying public purchasing regulations and policies and financial record keeping processes.

+ Business math; using established formulas.

+ Safe work practices.

Abilities

+ Perform and prioritize a wide variety of general administrative support duties. Communicate effectively, both orally and in writing.

+ Provide customer service with courtesy and tactfulness while serving a diverse customer base.

+ Read, understand, apply and effectively explain a variety of City, department, and/or program policies and procedures.

+ Work with a high degree of accuracy and attention to detail to meet deadlines.

+ Handle confidential information with tact and discretion.

Supplemental Information

Working Conditions

Work in this class is done generally in an office environment. May be required to sit, keyboard, write, hear and speak for extended periods. May be required to stand frequently for extended periods. Work includes operating a variety of office equipment. Work activities include bending, stooping, and kneeling. May be required to lift up to 25 pounds.

Bilingual Pay Benefit

Per the AFSCME contract (https://www.eugene-or.gov/Archive.aspx?AMID=71) , the City shall pay an employee an additional 5% for a required intermediate or advanced level competency. To qualify for bilingual pay, the employee must have demonstrated fluency in the required language and successfully pass a fluency examination administered by the City's Employee Resource Center division.

What to Expect from our Selection Process

Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required . Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete.

Diversity, Equity, and Inclusion

The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.

The City of Eugene complies with the Americans with Disabilities Act of 1990 . Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.

In compliance with the Immigration Reform and Control Act of 1986 , the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States. NOTE: The City of Eugene does not participate in the E-Verify program; therefore, candidates requiring E-Verify for employment authorization will not be eligible for employment with the City.

If a job posting indicates this position is temporary (not limited duration) then the employee serves at will. Temporary employees do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute.

Representation

Employees in this classification are represented by American Federation of State, County, and Municipal Employees (AFSCME), and their salaries may be subject to a monthly payroll deduction after 31 days of employment.

Salary and Benefits

The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefit, and life insurance. Health, dental, and vision benefits are available.

To view a summary of benefits (http://www.eugene-or.gov/DocumentCenter/Home/View/1813) , benefit premium rates (http://www.eugene-or.gov/DocumentCenter/Home/View/1811) , and/or the AFSCME contract (http://www.eugene-or.gov/index.aspx?NID=1966) click the respective link. Click here to view information about Total Worker Health (https://www.eugene-or.gov/3955/Total-Worker-Health) .