• Executive Assistant (Contract)

    BeOne Medicines (San Carlos, CA)


    General Description:

    BeOne is seeking an experienced Executive Assistant to support the C-Suite executives. This position is located in the San Carlos, CA office, a contract with potential hire and an immediate hire. The person in this role will need to be an experienced, detailed-oriented problem-solver with

     

    exceptional flexibility to coordinate across functions. Additionally, the ideal candidate will have exceptional communication skills, the ability to manage the needs of many, be self-motivated, and demonstrates resourcefulness in building relationships across the global BeOne organization.

    Essential Functions of the job:

    • Manage complex/heavy calendaring, scheduling, expenses and travel

    • Understand business priorities and proactively look for ways to streamline the support matrix

    • Build and maintain key external relationships via the core business’s needs

    • Build and maintain internal cross-functional relationships across BeOne

    • Ensure and maintain confidentiality of all appropriate communications and documentation

    • Schedule and coordinate candidate phone, video, and in-office interviews

    • Process purchase requisitions and contracts

    Qualifications:

    • Minimum of 7-10 years’ experience assisting high level leaders; multiple disciplines a plus

    • Extensive experience in efficiently multi-tasking between business partners and priorities

    • Ability to take on increased responsibility as the company grows

    • Ability to independently work in an ambiguous yet fast-paced environment

    • Ability to work independently in a fast-paced environment with constantly changing priorities

    • Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills

    • Demonstrated ability to relate well with all levels of management and peers

    • A positive can-do attitude and one that can handle many things at a given time

    Computer Skills:

    • High level of proficiency with Microsoft Office, Outlook, Concur, Zoom, Ariba, SAP, Contract Management System

    Education Required:

    High School education required; Bachelor’s degree is a plus

     

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.