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General Description:

BeOne is seeking an experienced Executive Assistant to support the C-Suite executives. This position is located in the San Carlos, CA office, a contract with potential hire and an immediate hire. The person in this role will need to be an experienced, detailed-oriented problem-solver with

exceptional flexibility to coordinate across functions. Additionally, the ideal candidate will have exceptional communication skills, the ability to manage the needs of many, be self-motivated, and demonstrates resourcefulness in building relationships across the global BeOne organization.

Essential Functions of the job:

• Manage complex/heavy calendaring, scheduling, expenses and travel

• Understand business priorities and proactively look for ways to streamline the support matrix

• Build and maintain key external relationships via the core business’s needs

• Build and maintain internal cross-functional relationships across BeOne

• Ensure and maintain confidentiality of all appropriate communications and documentation

• Schedule and coordinate candidate phone, video, and in-office interviews

• Process purchase requisitions and contracts

Qualifications:

• Minimum of 7-10 years’ experience assisting high level leaders; multiple disciplines a plus

• Extensive experience in efficiently multi-tasking between business partners and priorities

• Ability to take on increased responsibility as the company grows

• Ability to independently work in an ambiguous yet fast-paced environment

• Ability to work independently in a fast-paced environment with constantly changing priorities

• Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills

• Demonstrated ability to relate well with all levels of management and peers

• A positive can-do attitude and one that can handle many things at a given time

Computer Skills:

• High level of proficiency with Microsoft Office, Outlook, Concur, Zoom, Ariba, SAP, Contract Management System

Education Required:

High School education required; Bachelor’s degree is a plus

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.