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Job Description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

As staff assistant in the Office for the Vice President for Human Resources, you will put your organizational expertise to work in a dynamic environment that requires strong interpersonal and organizational skills. Reporting to UWHR’s operations manager, you will coordinate leadership calendars, triage incoming calls, and maintain VPHR files. This role will also support UWHR employee on-boarding and off-boarding, daily office coordination tasks, welcome guests, and assist with time-sensitive projects.

For large scale meetings, you will help ensure in-person and virtual details are well coordinated—from technology to snacks and other meeting supplies.

Position Responsibilities:

Administrative support:

Provides primary reception and highly confidential professional administrative support with frequent contact with the offices of the president, the provost, deans, members of the Board of Regents, representatives of the media, labor unions, students, faculty, and staff.

Manages the calendar for the vice president by assessing identified priorities and using sound judgment in scheduling and re-scheduling appointments and meetings as necessary. Assists other HR leaders in scheduling meetings that are priorities for the HR leadership team. Provides back-up calendaring support as needed.

+ Prioritizes, triages, and/or responds to incoming hard copy correspondence.

+ Assists with meeting planning and support for events, committees and task forces as needed.

+ Arranges travel logistics, including hotel and transportation, and confirmations of flights.

+ Manages office supplies and maintains office equipment, requesting service as needed.

+ Maintains office organization and files daily, ensuring documents can be retrieved in a timely manner and files are kept confidential, complete and current.

+ Performs other duties in support of the vice president or the HR operations manager.

HR and building coordination support:

+ Support HR on-boarding and off boarding process for new and existing HR colleagues.

+ Coordinates building related activities under the direction of the HR operations manager.

+ Monitors multiple central shared inboxes on behalf of UWHR leadership, directing inquiries to appropriate offices to maintaina high level of service to the University.

Minimum Requirements:

Bachelor’s degree in human resources or related field.

Two years of professional level office experience including experience with calendar management for others.

_Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. _

Additional Requirements:

+ Excellent organization skills and attention to detail.

+ Demonstrated strong interpersonal and communication skills (both written and oral).

+ Strong commitment to exceptional customer service.

+ Proficiency in Microsoft Word, Excel, PowerPoint, Teams, Outlook, Zoom, and multiple calendaring platforms.

The most competitive candidates for this position will have demonstrated professional work experience, knowledge, and/or skill in the following areas:

+ Ability to be proactive

+ Ability to be responsive to time-sensitive needs

+ Ability to manage multiple tasks and decipher priorities

+ Ability to track and follow-through on task details

+ Ability and willingness to learn and promote new platforms, processes, and practices

+ Ability to maintain high standard of work product, including accuracy and timeliness

+ Skill providing exceptional client service enhance the reputation of the department

+ Willingness to run errands that require driving (personal vehicle or U-car)

Compensation, Benefits and Position Details

Pay Range Minimum:

$60,000.00 annual

Pay Range Maximum:

$70,008.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is proud to be an affirmative action and equal opportunity employer (https://hr.uw.edu/eoaa/) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.