"Alerted.org

FocusKPI is looking for an Admin Specialist and Receptionist II to join one of our clients, a high-tech SaaS company.

Work Location: San Francisco, CA

Duration: 6-month contract; On-site role (5 days a week)

Pay Range: $30 - $40/hr

Responsibilities:

Office Administration:

+ Manage and maintain office supplies, food, and drinks, including purchase requests, orders, receiving, restocking, and tracking expenses.

+ Maintain the breakroom and common areas, including meeting rooms, for visitors, organized and neat at all times.

+ Support corporate events, including meal reservations, orders, purchases, and organizing catering for culture and morale.

+ Escort contractors for facility maintenance in office premises if needed.

+ In charge of shipments and receivings, including log, expense tracking, reports, and distributing to receivers.

+ Support onboarding and offboarding.

+ Maintain employees' monthly parking and validations on a monthly and daily basis by communicating with vendors and employees.

+ Ad hoc tasks to support the office.

Security Management, Reception Desk, Visitor Control (2-3 days/week):

+ Welcome clients and visitors at the reception desk by greeting them with a positive attitude and handling necessary inquiries.

+ Work to register all visitors when advised and control as per SDIC guidelines until they leave.

+ Control visitors to the correct location and provide security instructions.

+ Ensure that security guards are properly trained and understand SDIC guidelines.

+ Maintain a safe and clean reception area and conference rooms.

+ Maintain security facility and equipment for day-to-day operations (CCTV, alarm system, badging etc)

+ Manage security standards including daily visitor log, monthly logbook, badge list, Wi-Fi and parking validations, if needed.

Requirements:

+ Education: Minimum of an Associate's or a Bachelor's degree

+ Minimum of 2-5 years of experience with office administrative or EA experience

+ Experience with Microsoft Word, Excel

+ Customer Service and Event Planning experiences are required

+ Experience with supplies Management, Food ordering & Snack Stacking

+ Need to be detail-oriented

Thank you!

FocusKPI Hiring Team

Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.

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