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Job Description

_Strengthening and empowering all of the communities we serve._

Administrative Assistant

Are you a multitasker who thrives on keeping things moving behind the scenes? Cleveland.com and The Plain Dealer are seeking a detail-oriented and proactive Administrative Assistant to support our newsroom leadership and operations. Reporting directly to the President of Content, this role is central to ensuring our office runs seamlessly—managing daily logistics, coordinating with senior leaders, and keeping the pulse of one of the busiest newsrooms in Ohio. Your work will help keep our journalists focused on what matters most: delivering impactful stories that inform and inspire our community.

The base salary range is $50,000 - $55,000 per year.

**What you'll be doing** :

+ Oversee daily office operations, including meeting room scheduling, supply management, mail handling, security/access, and liaison with building management

+ Handle requests for cleaning, IT support, and deliveries

+ Arrange logistics for hybrid meetings

+ Maintain organizational charts and internal company email groups

+ Process billing and invoicing in the accounting system

+ Provide correspondence and scheduling support for the Editorial Board

+ Coordinate freelance writers and photographers

+ Manage photo, story, and content licensing requests, including research, rights verification, rate setting, negotiation, and contract execution

+ Prepare and submit journalism contest entries

+ Review and process letters to the editor, including author verification

This hybrid role requires one in-office day per week, plus two in-office days during a designated week each month.

**Our ideal candidate will have** :

+ High school diploma or equivalent

+ Minimum of two years’ experience as an executive assistant, office manager, or similar support role

+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams)

+ Strong administrative and clerical skills

+ Typing speed of at least 60 WPM with accuracy

+ Excellent editing and grammar skills, including reviewing reports, meeting minutes, sponsorship materials, and media

+ Ability to thrive in a fast-paced, deadline-driven environment

+ Strong organizational skills and a proven work ethic

+ Proactive mindset focused on creating a positive experience for colleagues and stakeholders

+ Excellent interpersonal and communication skills

+ Reliable transportation with ability to travel off-site

Additional Information

Advance Local Media offers competitive pay and a comprehensive benefits package with affordable options for your healthcare including medical, dental and vision plans, mental health support options, flexible spending accounts, fertility assistance, a competitive 401(k) plan to help plan for your future, generous paid time off, paid parental and caregiver leave and an employee assistance program to support your work/life balance, optional legal assistance, life insurance options, as well as flexible holidays to honor cultural diversity.

Advance Ohio is a part of Advance Local Media, one of the largest media groups in the United States, which operates the leading news and information companies in more than 20 cities, reaching 52+ million people monthly with our quality, real-time journalism and community engagement. Our company is built upon the values of Integrity, Customer-first, Inclusiveness, Collaboration and Forward-looking. For more information about Advance Local, please visit visit www.advancelocal.com .

Advance Ohio is a digitally focused company that operates Cleveland.com, Sun News, Today in Ohio and an assortment of newsletters. It also is responsible for multimedia ad sales, marketing and content for The Plain Dealer, Sun News, Today in Ohio and Cleveland.com.

_Advance Local Media is proud to be an equal opportunity employer, encouraging applications from people of all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, genetic information, national origin, age, disability, sexual orientation, marital status, veteran status, or any other category protected under federal, state or local law._

_If you need a reasonable accommodation because of a disability for any part of the employment process, please contact Human Resources and let us know the nature of your request and your contact information._

Advance Local Media does not provide sponsorship for work visas or employment authorization in the United States. Only candidates who are legally authorized to work in the U.S. will be considered for this position.