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Administrative Assistant II

Salary

$45,595.00 - $70,152.00 Annually

Location

Anne Arundel County

Job Type

Temporary

Job Number

4837-SHA-52-22-SP-09/25

Department

State Highway Administration

Opening Date

09/09/2025

Closing Date

9/23/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Description

(Open Recruitment)

State Highway Administration

Anne Arundel County

Administrative Assistant II

Grade 10 (8437) SP#25-52-22

This is a part-time temporary position. Temporary positions offer some paid leave and may offer partially subsidized state health benefits. Temporary positions are not compensated at the time of a state/closing or holiday.

The State Highway Administration's (SHA) Office of Traffic and Safety (Anne Arundel County) is currently recruiting for an Administrative Assistant II position. This position is open to anyone who meets the minimum qualifications listed below. All eligible candidates must meet the minimum qualifications by the closing date. The resulting list of eligible candidates will be used to fill this vacancy or function only. You will need to reapply for any future recruitment conducted for this job classification.

Nature of Work: The responsibilities of this position include, but are not limited to, This position functions as the Administrative Assistant II, providing support to the Sign Operations Section, the Inventory and Procurement Section, and the Statewide Sign Team of the Traffic Operations Division within the Office of Traffic and Safety. Primary administrative duties include reading and interpreting signing and signal plans to determine fabrication needs; receiving sign requests from customers, determining fabrication requirements, and creating work orders for Sign Technicians; contacting sign requestors for clarification and resolving issues related to requests; and maintaining the sign work order tracking database. Additional responsibilities include assisting the Statewide Sign Team with monitoring, tracking, and scheduling tasks such as the installation of overhead and large mounted signs, historical markers, and logo program signage; supporting the Inventory and Procurement Section by tracking job orders, maintaining files, and completing other administrative tasks as needed; and providing essential support to the Sign Shop Manager, Inventory and Procurement Section Chief, and Assistant Division Chief by preparing correspondence, typing memorandums, and receiving and distributing mail. The position is also responsible for answering telephone calls for the shop; compiling monthly production reports and metrics to support performance tracking and analysis; and serving as the lead for the Sign Operations Section in coordinating timely responses to public inquiries via the Customer Care Management System (CCMS).

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MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT Benefits Guide

•The State Highway Administration (SHA) has been named a Training magazine Training APEX Awards winner for the sixth consecutive year."

Qualifications

Education: Graduated from a standard high school or possession of a high school equivalency certificate.

Experience: Three years of experience in secretarial or clerical work involving typing or stenographic duties.

Preferred Qualifications:

The ideal candidate should possess the following:

+ Ability to communicate effectively both orally and written

+ Proficient in Microsoft Word, Excel, Outlook and Power Point

+ Ability to prepare accurate reports from various statistical data or accounting information

+ Excellent internal/external customer service abilities and interpersonal skills

+ Knowledge of office practices, procedures, and equipment

+ Excellent organizational, filing, and record keeping skills

+ Ability to make decisions in accordance with laws, rules, and regulations

+ Candidate should be self-motivated with the ability to work independently and have a high regard for attention to details

+ Candidate should be able to work efficiently in a distracting and busy environment

Notes:

1. Applicants may substitute additional secretarial or clerical experience on a year-for-year basis for the required education.

2. Applicants may substitute an Associate of Arts degree with a major in Secretarial Science from an accredited college for up to two years of the required experience.

3. U.S. Armed Forces military service experience as defined under the Minimum Qualifications may be substituted for the required education and experience on a year-for-year basis.

Licenses & Certifications

Not Applicable

Additional Information

TO APPLY: All applicants must submit an application online at http://www.governmentjobs.com/careers/mdotmd (use of this option allows the application to be saved). Resumes will not be accepted in lieu of a completed application. To receive credit for your work history and credentials you must list the information in the online DTS-1 application form. You may refer to a resume only to expand on information offered in the body of the online DTS-1 application. The selected candidate may be subject to background and reference checks. A conviction is not an automatic disqualification from employment. Bilingual applicants are encouraged to apply.

Consideration for employment may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information. Please include all relevant experience in your application. This includes, but is not limited to, full or part-time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for.

If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties.

Once you have completed the DTS-1 application, submit the application along with your resume to the email listed above.

Applications must be submitted by the closing date.

If you have any questions, please contact the Office of Administration at the number(s) listed below:

410-545-5554

The selected candidate may be subject to background and reference checks. A conviction is not an automatic disqualification from employment. Bilingual applicants are encouraged to apply.

The state of Maryland offers excellent health and leave benefits, 401k benefits, pension plan, a free transit program, and advanced education and training opportunities.

Please Note: The State Highway Administration is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.

Appropriate auxiliary aids and services for qualified individuals with disabilities will be provided upon request. Please call at 410-545-5554.

Applicants who have education obtained outside of the U.S. will be required to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/).

The incumbent in this position will not be a member of a covered bargaining unit.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. SHA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

Issue Date: 09/08/2025

Come join the Maryland Department of Transportation Team! We offer more than just a paycheck!!!! We offer healthcare, dental, long term disability, flexible work schedules, and so much more. Read all about our fabulous benefits in detail by visiting:

https://www.mdot.maryland.gov/tso/pages/index.aspx?pageid=152

Don't miss out on a great opportunity for a challenging career along with fabulous benefits!

*Benefits are offered to all full-time, part-time permanent and contractual (partially subsidized) employees. Temporary employees do not receive benefits.

01

Do you possess a high school diploma or a high school equivalency certificate?

+ Yes

+ No

02

Do you have three (3) years of experience in secretarial or clerical work involving typing or stenographic duties.

+ Yes

+ No

03

If you answered YES to the previous question, please list the experience in detail and include the position(s) this experience was obtained. This experience must also be documented in your application. Also, include the name of employer, job title, dates of employment, and hours worked per week. This information must also be reflected in your application. If you DO NOT possess experience in this area, type 'N/A' in the box below. Please enter relevant experience only. Listing the employer's name and/or job title only or "see resume" is not an acceptable response.

04

Please note that the reconsideration period has been discontinued effective May 2025. It is important that you review and include all relevant information in your application, along with any supporting documentation. For example, this may include driver's licenses, transcripts, course evaluations for foreign degrees, rotation memos, and other pertinent documents. Once you have submitted your application, you will NOT have the opportunity to provide additional information. Please Please initial below to certify that you have read and understand this statement.

Required Question

Employer

Maryland Department of Transportation

Address

See Job Posting for Specific Address to Mail an Application ------------, Maryland, ------------

Phone

See Job Posting

Website

http://www.mdot.maryland.gov

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