• HR/LOA Administrator

    Aston Carter (Irvine, CA)


    HR/Leave of Absence Admin

    Job Description

    We are seeking a dedicated Leave of Absence Specialist to join our team. This role involves handling leave management escalations, providing oversight for leave claims, and ensuring compliance with state and federal regulations. The position offers the opportunity to work in our corporate headquarters in Irvine, where you will have exposure to C-level executives and a collaborative team environment.

    Responsibilities

    + Manage escalations related to leave of absence issues, such as EDD approvals and premature terminations.

    + Provide oversight for leave of absence claim management with support from a third-party administrator.

    + Track and analyze leave of absence data using the internal HRIS system and Excel.

    + Respond to requests from state agencies and insurance companies regarding company plans and state paid disability and leave programs.

    + Deliver excellent customer service by responding to inquiries via phone, email, and mail, and offering guidance on Leave of Absence issues.

    + Support day-to-day outsourced Leave of Absence administration and maintain relationships with departments such as Human Resources, workers' compensation, and corporate counsel.

    + Engage with managers and Human Resources to document reasonable accommodations.

    + Manage the Leave of Absence inbox and respond to inquiries and escalated issues.

    + Audit the leave spreadsheet to ensure compliance and accuracy.

    + Follow up with employees whose leaves are ending to confirm return dates.

    + Attend ongoing education on Leave of Absence topics to ensure compliance with federal and state regulations.

    Essential Skills

    + 1+ year of general HR experience.

    + Some knowledge of leave of absences, even if limited to 2 months.

    + Experience with employee relations or benefits is a plus.

    + Basic Excel skills, including sorting and filtering data.

    Work Environment

    This position is based in an office environment at our corporate headquarters in Irvine, which offers a modern and spacious office space. The work is 100% on-site with flexible start times between 7 am and 8:30 am, accommodating an 8-hour workday with a choice of a 30-minute or hour-long lunch. The team is small and collaborative, consisting of two people, including the manager.

    Pay and Benefits

    The pay range for this position is $25.00 - $25.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Irvine,CA.

     

    Application Deadline

     

    This position is anticipated to close on Sep 16, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.