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Utility Project Coordinator (Coordinator III)

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Utility Project Coordinator (Coordinator III)

Salary

$99,860.80 - $129,729.60 Annually

Location

1120 SW 5th Ave, OR

Job Type

Regular

Job Number

2025-00730

Bureau

Portland Bureau of Transportation

Opening Date

08/25/2025

Closing Date

9/15/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

The Position

Job Appointment: Full-Time

Work Schedule: M onday–Friday, 8 am-5 pm. An alternate schedule may be available.

Work Location: 1120 SW 5TH AVE, PORTLAND, OR 97204

Benefits: For an overview of the benefits for this position, you can visit our benefits tab .

Union Representation: Non-represented, no union affiliation

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume and a cover letter.

This position will oversee (supervise) a small group of Coordinators dedicated to coordinating the relocation of utility infrastructure. This position will build and maintain relationships with PBOT, Bureau of Environmental Services, and Portland Permitting & Development project managers, construction managers, engineers, inspectors, etc. They will host meetings with Franchised Utility, Public Utility, other governmental agencies, etc. with the goal of efficiently relocating conflicting utility infrastructure within the scope and schedule of public projects. This position will coordinate activities with the Utility Permitting program and Compliance Program and will be responsible for overseeing City Code and Administrative Rules to ensure they stay up to date with policy and procedures relevant to utility infrastructure relocations within the public right-of-way.

About the division/bureau:

The Utility Management and Compliance Division ensures safe and efficient mobility for all users of the public right-of-way by overseeing the restoration of PBOT assets, managing utility infrastructure, and enforcing compliance with permit conditions, city codes, and administrative rules.

What you’ll get to do:

+ Host project coordination meetings with internal and partner bureau capital project managers, development review engineers, utility company and public utility representatives, utility/project inspector teams, etc. Determine and oversee the timeline of infrastructure relocations deemed to conflict with a public project. Develop project-specific timelines and disseminate information to all impacted parties.

+ Meet with government agencies, city bureaus, developers, and utility company representatives to ensure uniformity of policy, efficiency of requirements, and to maintain/build relationships.

+ Oversee Transportation staff coordinating the relocation of utility infrastructure in conflict with public projects. Ongoing personnel selection, performance evaluation, training, and corrective action as required.

+ Analyze data collected and utilize collected information to inform policy changes and process updates. Visualize and report on project statuses.

An ideal candidate will have 4+ years of progressively more complicated Project Management experience, preferably within the public sector or utility industry.

Who you are:

+ Excellent Communicator: You are a strong communicator to both technical and non-technical individuals, and proficient verbally and in writing

+ Innovative: You have an aptitude for continuous improvement and can excel in change management. You’ve demonstrated the ability to remain flexible, agile, and calm in a high-paced environment that relies on quick and stable decision-making

+ Problem Solver: You can identify problems early and value collaboration. You utilize active listening and effective communication, and facilitation skills in working with others to find resolutions

+ Project Manager: You have knowledge of project management principles and can support, lead, and review various operational projects that support the Group Director’s and bureau initiatives. These projects may vary greatly in scope, but are centered on public improvements

+ Authentic: Effective in a professional, diverse, multi-cultural environment. You treat customers, co-workers, and employees with respect and are accountable

+ Results Driven: This position is high-paced, dynamic, and requires a candidate who can take charge, bring focus, and finish tasks in a timely, accurate, and professional manner

+ Dedicated: Have a passion for public service and hold a high level of pride in making sure that projects, tasks, and emergencies are effectively and efficiently completed

+ Organized: Able to work on a multitude of tasks and understand/respond to various situations in a fast-paced, dynamic work environment

+ Relationship Builder: An outgoing professional who values building trust, partnerships, and relationships to support an inclusive culture and accomplish objectives more effectively

Although Not Required, you may:

+ Be a certified Project Management Professional

The Portland Bureau of Transportation embraces diversity, models inclusivity, and promotes equity through its service delivery, internal operations, organizational culture, and in its work with partners and the community. We keep Portland moving.

For more information about the Portland Bureau of Transportation, please visit www.portlandoregon.gov/pbot .

Questions?:

Terrol Johnson

Senior Recruiter

[email protected]

To Qualify

Applicants must specifically address and demonstrate in their cover letter and resume how their education, training, and/or experience meet each of the following minimum qualifications:

+ Knowledge of public works and right-of-way management; transportation development, design, and engineering.

+ Knowledge of utility asset systems and permitting.

+ Knowledge of principles and standards of employee supervision, including training and performance evaluation.

+ Knowledge of relevant statutes, regulations, policies, and procedures.

+ Experience communicating and documenting technical information and requirements.

+ Experience coordinating design and construction activities to meet both project and industry timeline needs.

+ Ability to establish and maintain effective working relationships with management, staff, internal, and external stakeholders.

Applicant must also possess:

+ A valid driver’s license and acceptable driving record

The Recruitment Process

STEP 1: Apply online between August 25 , 2025, and September 15 , 2025

Required Application Materials:

+ Cover letter.

+ Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page to ensure you are able to provide detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.

+ Resume

+ Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)

+ Optional Application Materials:

+ If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.

+ Application Tips:

+ Your cover letter can exceed one page but no more than three, to ensure you can provide detailed information for every qualification. A subject matter expert will evaluate your details to confirm that you meet the minimum requirements.

+ Your résumé should support the details described in your cover letter.

+ How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid, regardless of how recent) to ensure your offer is reflective of all your relevant experience.

+ E-mailed and/or faxed applications will not be accepted.

+ Do not attach any additional documents.

+ Please note that all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

+ You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills.

+ All applications must be submitted via the City's online application process.

BOLI: Equal Pay for Workers: State of Oregon

Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.

Step 2: Minimum Qualification Evaluation: Week of September 15 , 2025

+ An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, is weighted 100%.

+ Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

+ You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation results. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes) for complete information.

+ Additional evaluation may be required before the establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of September 22, 2025

+ Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): TBD

+ The hiring bureau will review and select candidates to interview.

+ Please note, that the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: TBD

Step 6: Start Date: TBD

+ A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

+ City of Portland Core Values

+ Recruitment Process - Work Status

+ Equal Employment Opportunity

+ Veteran Preference

+ ADA, Pregnancy, and Religious Accommodations

Did you know? The City of Portland has How to Apply Videos (https://tinyurl.com/pdxh2a) and offers How to Apply Classes (https://www.portland.gov/bhr/events) once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.

An Equal Opportunity/Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

+ Health Care (Medical, Vision and Dental)

+ Carrot Fertility

+ Wellness Benefits

+ Life Insurance

+ Long-term disability coverage to eligible employees and their families.

+ Employee Assistance Plan

+ Flexible Spending Accounts

+ Retirement

+ Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer

+ Family Medical Leave

+ City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .

01

Thank you for your interest in the City of Portland. We value your time and hope to make your application experience as positive as possible.

Your Cover Letter and Resume are an important step to assist us in the review for minimum qualifications for the posted vacancy.

In your Cover Letter, write specific and unique responses to address each of the minimum qualification listed in the "To Qualify" section. The information you provide must correctly reflect your work history/resume. A lack of information in your application materials to each of the minimum qualifications may result in elimination from the recruitment.

Note: Request for veterans' preference, please add a copy of your DD214 and/or Veteran's Benefit letter. All documents must be uploaded by the closing date and time of this announcement.

Have you read and understood all the information listed above?

+ No - If you have a questions, please contact the recruiter on the announcement.

+ Yes

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland sometimes gets requests for public records. Please choose the response that best fits your preference:

(Your choice will not affect your application process.)

+ I want my application to stay private. I understand that the City of Portland will keep my information confidential unless required to share it by law.

+ I allow my application to be shared. I understand that by choosing this option, my information is no longer private.

04

Do you have a valid state driver's license and an acceptable driving record?

+ Yes

+ No

Required Question

Employer

City of Portland

Address

1120 SW 5th Ave, Room 987 Portland, Oregon, 97204

Website

http://www.portlandoregon.gov/jobs

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