• Business Operations Manager

    Montana State University (Bozeman, MT)


    Position Details

    Position Information

    Announcement Number STAFF - VA - 26114

    For questions regarding this position, please contact:

    Katie Sutich

     

    Assistant to the Dean

     

    (406) 994-3065

     

    [email protected]

     

    Classification Title Admin Assoc IV

     

    Working Title Business Operations Manager

    Brief Position Overview

    The Master of Science in Science Education ( MSSE ) program is searching for an energetic and motivated individual to supervise and manage all administrative support activities of this program. The Business Operations Manager position is a part-time position which performs crucial fiscal and human resources functions, while providing critical assistance to the Director and staff in their missions to provide outstanding educational and support opportunities to the students at Montana State University.

     

    Position Number 4M1729

     

    Department MSSE MS Science Education

     

    Division College of Letters & Science

     

    Appointment Type Classified

     

    Contract Term Fiscal Year

     

    Semester

     

    If other, specify From date

     

    If other, specify End date

     

    FLSA Non-Exempt

     

    Union Affiliation FOCUS-MFPE

     

    FTE 0.5

     

    Benefits Eligible Eligible

     

    Salary $24.04 per hour, commensurate with experience, education, and qualifications.

     

    Contract Type Classified Salary

     

    If other, please specify

     

    Recruitment Type Open

    Position Details

    General Statement

    The Business Operations Manager provides a high level of administrative and management support to the operation of the Master of Science in Science Education programs within the College of Letters and Science. This includes serving as the assistant for the Director; providing fiscal oversight and budget management for all program funds, including monitoring expenditures, payroll, managing purchasing card activity, performing analyses, providing budget projections, and reallocation of resources when necessary; processing employment paperwork with Human Resources; coordinating events; and administering the day-to-day operations of the programs.

     

    Duties and Responsibilities

     

    Assistant to the Director

     

    + Works closely with the Director to facilitate overall operations.

    + Provides departmental and program data and implements decisions.

    + Researches and prepares data on budgetary and academic issues, such as course offerings, enrollments, and course loads to provide supporting documentation to manage curricula.

     

    Fiscal Manager

     

    + Manages accounting and budgeting operations for the department.

    + Serves as account manager for purchasing card transactions, including monthly report compilation.

    + Processes faculty travel and student scholarships.

    + Serves as departmental liaison with College of Letters and Sciences Fiscal Services for the centralized accounting services.

     

    Conference and Event Organizer

     

    + Supports faculty and staff to make arrangements for events, conferences, and lectures, including securing facilities, preparing schedules, promoting events, and, where appropriate, arranging for food, lodging, and transportation. This may include participating in events as on-site staff.

     

    HR Liaison

     

    + Serves as the first contact person for hiring and payroll issues.

    + Creates and processes various types of appointments for faculty (tenure track and non-tenure track), staff, graduate and undergraduate students.

    + Processes tax forms and all required new employee forms, conducts pre-payroll audits, reconciles payroll, submits EPAF’s, and approves timesheets.

     

    Operations Manager

     

    + Oversees the daily functions, workloads, and services of the department.

    + Provides support for curriculum assessment activities and for Promotion and Tenure processes.

    + Oversees department property management for departmental offices, common spaces, teaching labs, conference rooms, and research lab property issues.

    + Supervises office activities.

    Required Qualifications – Experience, Education, Knowledge & Skills

    + Bachelor’s degree or progressively responsible administrative/office management experience or an equivalent combination of relevant education and experience.

    + Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines and exercising adaptability with a high degree of accuracy and close attention to detail.

    + Demonstrated competence managing fiscal and budget records, generating multiple reports and communicating complex information effectively.

    + Demonstrated proficiency using personal computers and various databases, spreadsheets, and software such as Microsoft Office.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

    + Demonstrated experience using human resources principles, practices, and techniques including hiring and payroll oversight.

    + Progressively responsible management experience.

    The Successful Candidate Will

    + Possess strong decision-making and problem-solving skills.

    + Possess excellent written and verbal communication skills and the ability to articulate detailed information and policies and procedures, both verbally and in writing to a wide variety of constituents.

    + Have the ability to work independently with minimal supervision and as part of a team.

    + Have the ability to establish and maintain productive and positive working relations with coworkers, faculty, students, supervisors, and the public.

    + Represent the Master of Science in Science Education program, College of Letters and Science, and MSU to others in a professional and courteous manner.

    Position Special Requirements/Additional Information

    This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

    Physical Demands

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

     

    This position has supervisory duties? No

     

    Posting Detail Information

     

    Number of Vacancies 1

     

    Desired Start Date Upon completion of a successful search.

     

    Position End Date (if temporary)

     

    Open Date

     

    Close Date

    Applications will be:

    Screening of applications will begin on September 24, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

     

    Special Instructions

    EEO Statement

    Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

     

    In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.