• Project Accounting Coordinator

    Aston Carter (Chicago, IL)


    Job Title: Project Accounting Coordinator

    Job Description

    As a Project Accounting Coordinator, you will be responsible for preparing fee proposal templates, drafting contracts and subcontracts for review, and ensuring that projects adhere to contract language and requirements. You will play a crucial role in developing Work Breakdown Structures (WBS) and Project Authorization forms, including budgets and client invoicing requirements. You will support project managers with the processing of subconsultant invoices and monitor project financials, including variance, revenue, budgets, and Work in Progress (WIP).

    Responsibilities

    + Prepare fee proposal templates, draft contracts, and subcontracts for review.

    + Ensure projects adhere to contract language and requirements.

    + Issue and track project amendment documentation and coordinate for review.

    + Develop WBS and Project Authorization forms including budgets and client invoicing requirements.

    + Assist project managers with processing subconsultant invoices.

    + Monitor project financials including variance, revenue, budgets, and WIP.

    + Follow up on revenue variance issues and participate in revenue recovery.

    + Serve as a liaison between internal staff, suppliers, and clients.

    + Conduct pre-bill reviews with Project Managers.

    + Participate in monthly project review meetings and collaborate with Business Operations teams.

    + Assist Business Operations with analysis of project budget performance and provide recommendations to improve financial outcomes.

    Essential Skills

    + 3+ years of experience entering invoices.

    + 3+ years of experience drafting contracts and subcontracts.

    + 3+ years of experience preparing proposal templates.

    + 3+ years of change orders experience.

    + Experience working for an engineering or architectural firm with revenue over $150 million.

    + Ability to create pivot tables and Vlookups in Excel.

    + Proficient within Deltek, BST, or Oracle.

     

    Additional Skills & Qualifications

     

    + Experience with Deltek Vantagepoint.

    + Experience with ERP implementation, preferably Vantagepoint.

    Pay and Benefits

    The pay range for this position is $32.00 - $38.46/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully remote position.

     

    Application Deadline

     

    This position is anticipated to close on Sep 21, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.