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Accounting Technician III

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Accounting Technician III

Salary

$41,502.98 - $69,341.11 Annually

Location

VA 23502, VA

Job Type

Permanent Full-time

Job Number

13464

Department

Library

Opening Date

09/10/2025

Closing Date

9/20/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Description

The City of Norfolk’s Department of Libraries is seeking an articulate, analytical, and detail-orientated Accounting Technician III to join our Business & Fiscal Management Team to support over 150 employees. The Accounting Technician performs a diverse range of administrative duties, personnel, time, and leave actions, clerical accounting and some highly specialized financial and statistical functions, fiscal record keeping, and other special projects.

The successful candidate will have a broad knowledge of financial duties, budgetary monitoring and processes, fiscal analysis, policies, and procedures, contract processes and payroll/personnel management. Possess excellent organizational skills and outstanding relationship-building abilities. Work efficiently and effectively independently and as part of a team. An articulate communicator, verbally, in email, and in documents with staff from all levels of the organization as well as external vendors, citizens, and patrons. Position requires being flexible, agile and a willingness to learn new things to continuously expand one’s knowledge and build on one’s skillset.

Departmental Hiring Salary Range: $41,503 - $45,653

Essential Functions

Essential functions include but are not limited to:

+ Review and process financial records including purchase order, requisitions, contract payments, vendor invoices, vouchers, and interdepartmental transfers.

+ Accurately inputs data into the City’s financial system (AFMS) according to policy and best practices.

+ Prepare and process financial and statistical reports, files, and records to ensure an accurate track of information.

+ Prepares journal vouchers and other financial documents, such as invoices and cash receipts.

+ Prepares reports, enters data into the financial system and reconciles accounts.

+ Ensures the department is compliant with regulations pertaining to procurement and contract administration.

+ Manages the shared inbox and responds to emails in a timely fashion.

+ Assists with analyzing data and preparing statistical and financial reports.

+ May assist with budget preparation and monitoring budgetary accounts by reviewing financial files, inputting the budget into the budget request system, making recommendations, gathering, and analyzing data and preparing statistical and financial and budget reports.

+ Assists with managing all library facilities with the city staples and leased equipment.

+ Maintain and reconcile supply accounts and manage inventory control for the department.

+ Research billing and posting discrepancies.

+ Assists with setting up new vendor/customer accounts.

+ Maintain files, review all invoices and consult with customers regarding accounts.

+ Responsible for meeting all city and departmental deadlines.

+ Provides back-up functions for Administrative Assistant II to include payroll and personnel.

+ Serves on special projects and committees as assigned.

+ Handles the mail room.

+ Assists with other team members with necessary tasks.

+ Other duties as assigned.

Education/Experience

Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with one/two years of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.

Four years' experience in bookkeeping or accounting.

Requires proficiency with computers, internet searching, and Microsoft office applications such as WORD, EXCEL, and PowerPoint.

The ideal candidate will possess:

+ At least 5 years of bookkeeping or accounting experience.

+ Strong skills in analyzing documents, reports, and accounts.

+ Experience using Microsoft Office Software and Accounting and/or Bookkeeping Software System.

+ Ability to provide confidential support.

+ Able to handle multiple tasks, follow oral and written instructions to meet deadlines.

+ Possess experience in preparing accurate varied fiscal, financial, and budget documentation and reports.

+ Experience handling payroll and personnel for a division or department.

+ Ability to communicate and write clearly.

+ Courteous and friendly customer service experience of at least 5 years.

+ Ability to follow oral and written instructions to meet deadlines.

+ Ability to work effectively and efficiently under limited supervision.

+ Must exhibit a commitment to integrity, civility, and excellent customer service.

+ Ability to work well tactfully and courteously with diverse groups and staff (internally and externally)

+ Ability to effectively manage a wide array of tasks, projects, and responsibilities.

+ Demonstrates a work style that is self-motivated, reflective, self-aware, and adaptive.

+ Ability to fulfill a variety of functions in a team environment.

+ Demonstrates a work style that is self-motivated, reflective, self-aware, and adaptive.

+ A valid driver’s license.

+ Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.

+ Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.

+ Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.

+ Retirement

If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

+ The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

NOTE:

The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non-City

Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.

01

The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.

+ I understand and will answer the following supplemental questions completely and thoroughly.

02

Are you a current or previous City of Norfolk employee?

+ Yes - I am a current City of Norfolk Employee

+ Yes - I am a previous City of Norfolk Employee

+ No - I am not a previous or current City of Norfolk employee

03

If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."

04

Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.

05

Please select the highest level of education you have completed.

+ High School Diploma/GED

+ Some College (6 months or more)

+ Vocational/Technical Degree

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree or higher

06

Do you have a valid driver's license?

+ Yes

+ No

07

How many years of experience do you have performing, administering and coordinating accounts payable financial information?

+ No experience

+ Less than 2 years of experience.

+ 2 to 3 years of experience.

+ 4 to 5 years of experience

+ 5 or more years of experience.

08

Please describe your accounts payable financial experience that would prepare you for the duties of this position. If you do not have any experience, please type N/A.

09

How many years of experience do you have working with a large accounting software system, such as AFMS or Oracle?

+ No experience

+ Less than 2 years

+ 2-3 years of experience

+ 4-5 years of experience

+ 5 or more years of experience

10

Please describe your experience using the AFMS financial system. If you do not have this experience, please type N/A

11

The expected hiring salary range for this position is $41,503-$45,653. Are you willing to accept the position at this salary?

+ Yes

+ No

12

Which computer programs are you efficient in using? (select all that apply)

+ Microsoft Word

+ Excel

+ Microsoft Teams

+ Microsoft Visio

+ Microsoft PowerPoint

13

Do you have at least 2 years of payroll experience utilizing the knowledge, skills, and abilities associated with handling payroll using a Peoplesoft and/or Personnel management system?

+ Yes

+ No

14

Please describe your experience using Peoplesoft or a Personnel system. If you do not have this experience, please type N/A

15

Please indicate your veteran status. (A copy of your long form DD-214 may be required)

+ I am not a Veteran

+ I am a Veteran

+ I am a Disabled Veteran

Required Question

Employer

City of Norfolk

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