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Job Description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The** **School of Nursing and Health Studies** **has an outstanding opportunity for an Assistant to the Dean to join their team.** **This is an 80% FTE position.

Reporting directly to the Dean of the School of Nursing and Health Studies, this position fulfills a critical role in providing professional, operational, and executive-level administrative and management support to the Dean. This position develops, implements, and assesses the policies and procedures necessary for the day-to-day management of the Dean’s Office; and serves as a communication liaison and with tri-campus and SNHS leadership, as well as SNHS faculty, staff and students. This position is a key point of contact for the Dean, supporting professional and productive interactions with campus, university and external communities, including the School of Nursing and Health Studies Advisory Boards, industry partners, donors and alumni. This role requires substantial organizational, problem-solving, and project management skills, as well as individual initiative and excellent communication skills.

This position is a key point of contact for the Dean, supporting professional and productive interactions with campus, university and external communities, including the SNHS Advisory Board, community partners, donors and alumni.

Duties & Responsibilities:

Administrative support to the Dean

+ Manage the Dean’s calendar, including working with multiple constituencies to schedule time using Outlook. Updating calendars for accuracy, and allowing for worktime. Ensure the Dean is adequately prepared for key meetings with necessary briefings and background information.

+ Coordinate the routine scheduling of school’s leadership team, advisory board(s), all school, as well as various ad hoc meetings. Develop and distribute meeting agendas, presentation materials, and accurate notes for monthly and ad-hoc meetings.

+ Act as liaison between the dean and campus and community constituents and accrediting bodies; screen in-person inquiries and use personal initiative and discretion to respond as appropriate.

+ Act independently in making decisions and carrying out actions using initiative and knowledge of the school and the campus to further the goals, interests, and priorities of the dean.

+ Meet regularly with the dean to plan and coordinate dean’s priorities, activities, travel, and/or events.

+ Apprise the dean of priorities and deadlines; formulate recommendations, schedule work plans for accomplishing required tasks on time, and help problem-solve.

+ Actively liaise with school area leaders, faculty, and staff to ensure clear communications, timelines, and deliverables.

+ Maintain appropriate discretion and confidentiality in all communications, both written and oral.

General administrative support, Fiscal management and Project management

+ Work with the dean to complete special projects on an ad hoc basis.

+ Develop and maintain multiple project management tools including charts, timelines, and workflows.

+ Manage project activities (e.g., surveys, focus groups, team meetings, public presentations, etc.).

+ Work closely with Advancement to support the dean’s fundraising, community engagement, alumni, industry, and advisory board activities.

+ Maintain various databases and records management systems pertaining to the school, including AACN accreditation information.

+ Supervise and coordinate purchasing materials and supplies, including food, for activities, travel and events, as well as pre-travel authorizations and reimbursements for the dean.

+ Assist with the schedules for the associate dean within the school using Outlook calendaring system as requested. Provide meeting and event support to the associate dean as needed.

Supervise, recruit, train, and evaluate staff and students

+ Recruit, train, and supervise up to two student assistants per academic year and hourly staff if needed. Assign and review work.

+ Establish and modify working hours as needed.

+ Review and approve timesheets.

+ Other duties as assigned.

Pay Rate Information

The salary information provided below is for a full-time position and will be prorated for part-time.

Minimum Requirements:

+ Bachelor's degree in communications, business administration or a related field. Appropriate experience may substitute for this requirement.

+ Two years’ experience working as executive level assistant or equivalent appropriate experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Additional Requirements:

+ Experience working in a diverse environment with executive and senior level deans and directors or equivalent.

+ Proficient with Microsoft Office Suite and presentation software.

+ Excellent written and verbal communication skills with exceptional interpersonal communication skills

+ Demonstrated ability to work with internal and external diverse constituents including students, faculty, staff, and the community.

+ Experience providing complex committee support.

+ Event planning experience.

+ Highly organized and able to work under pressure and work independently with a high degree of reliability, productivity, and efficiency.

+ Proven ability to handle executive-level confidential information with a high degree of tact, discretion, and diplomacy.

+ Exemplary customer service skills.

Desired requirements:

+ Knowledge and/or experience in a university setting.

Conditions of Employment:

+ Work will be performed across UW Bothell campus.

+ Must be available to work occasional weeknights and weekends (infrequent).

+ Shared office space environment

+ Must be in-office 2 days per week.

+ Will work closely with Administrator of the School, Associate Dean and Director of Academic Services.

Compensation, Benefits and Position Details

Pay Range Minimum:

$78,000.00 annual

Pay Range Maximum:

$84,000.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

80.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is proud to be an affirmative action and equal opportunity employer (https://hr.uw.edu/eoaa/) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.