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Job Description

Who we’re looking for:

The UW Medicine Department of Laboratory Medicine & Pathology (DLMP) in Seattle, WA has a fantastic opportunity for a **Program Operations Specialist** with the **Academic Services team** at the University of Washington Medical Center - Montlake.

This role will support three DLMP educational programs: the Medical Laboratory Science Bachelor of Science Program, the Pathologists' Assistant Master of Science Program, and the Master of Science in Laboratory Medicine Program. You will have the opportunity to work with undergraduate and graduate students and a diverse array of DLMP faculty and staff. This is a unique position that intersects education and healthcare, which provides vital support to future essential healthcare workers in three distinct disciplines.

Work schedule:

+ 100% FTE

+ Monday – Friday

+ Day shift

What you’ll contribute:

_Student Recruitment and Retention_

+ Organize, plan, and attend MLSP, MS, and PA recruitment and retention activities including, but not limited to: program recruitment, student orientation, student graduation, and student appreciation events.

+ Build recruitment materials for all three programs.

+ Respond to basic student inquiries regarding admission requirements or other basic program inquiries.

+ Evaluate student scholarship applications with assigned coworkers.

_Student Admissions_

+ Oversee and participate in all parts of the student admission process for the MLS, MS, and PA programs including but not limited to:

+ Building and tracking all files related to student applications

+ Evaluating external transcripts for equivalency

+ Creating admission interview schedules

+ Notify students of final outcomes

+ Maintaining student application records in accordance with federal, state, university, and accrediting body requirements

+ Monitoring International student requirements

_Course and Lecturer Evaluations_

+ Oversee and implement course and lecturer evaluations based on the needs of students, faculty, and visiting staff.

+ Solicit student participation in lecturer evaluations.

+ Maintain records regarding course and lecturer evaluations.

+ Provide evaluations to guest lecturers when courses are complete.

_Affiliate Site Administration_

+ Ensure clear communication and coordination with clinical sites for the purposes of rotation scheduling, student on-boarding, and compiling program evaluations.

+ Manage the student rotation on-boarding process for all affiliate sites.

+ Plan and organize the annual meeting with affiliate sites for the MLS and PA Programs.

_Administrative Support_

+ Prepare, maintain, and produce procurement documents and reports for MLSP, MS, and PA by using PurchasePath and Ariba.

+ Provide support for MLSP, MS, and PA faculty, staff, and guest travel arrangements and reimbursements, completing travel requisitions and utilizing the Ariba system.

+ Provide support to MLSP, MS, and PA faculty and administrators by performing clerical duties including, but not limited to, minute taking, word processing, graphics, statistical, spreadsheet and/or data base software.

+ Provide support to guest lecturers for the MS, MLS, and PA programs including printing of course materials, uploading materials into University education software, and providing A/V support.

+ Send out reminder emails to guest lecturers the week before they lecture and solicit any materials they want published.

+ Assist with MLSP/MS/PA program accreditation communications and documents.

What you’ll need:

+ Bachelor’s degree or equivalent experience.

+ Intermediate skills in Microsoft Office applications (i.e., Word, Excel, PowerPoint, Outlook).

Desired qualifications:

+ Experience in education, recruitment, and healthcare.

What we offer:

+ Vacation time and sick time off that accrues monthly, including 12 paid holidays.

+ State Employee Tuition Exemption Program covering up to 6 credits of qualifying coursework per quarter at the University of Washington or other participating colleges or universities.

+ Fully subsidized public transit pass (U-PASS) that covers multiple forms of public transportation in the region.

+ Excellent healthcare, dental, disability, retirement, and other plan options.

+ Lots of free fantastic fitness, healthy eating, finance, and stress reduction classes offered through the Whole U.

+ And much more!

About the Department of Laboratory Medicine & Pathology:

A regional resource for clinical laboratory services required for innovative patient care, research and educational programs, the **Department of Laboratory Medicine & Pathology (DLMP)** at UW Medicine combines the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomic pathology services. Recognized for excellence in clinical training, world-class research initiatives, and a commitment to community service, we serve labs and medical facilities both nationally and internationally.

Please visit our website (http://dlmp.uw.edu/) to learn more about our department.

About UW Medicine:

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Become part of our team (https://www.uwmedicine.org/jobs) . Join our mission to make life healthier for everyone in our community.

Compensation, Benefits and Position Details

Pay Range Minimum:

$61,368.00 annual

Pay Range Maximum:

$92,064.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is proud to be an affirmative action and equal opportunity employer (https://hr.uw.edu/eoaa/) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.