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42290BR

Extended Job Title:

Business Coordinator

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Requisition ID:

42290BR

Travel Required:

Up to 25%

Major/Essential Functions:

+ Serves in direct support of daily clerical and organizational tasks required by the Assistant Vice President for Global Health and OGHS

+ Distributes incoming correspondence, packages, deliveries on behalf of the Assistant Vice President for Global Health and OGHS

+ Supports continuity of telephone coverage, inquiries, and communications for the purpose of providing general information on behalf of the Assistant Vice President for Global Health and OGHS senior staff as needed

+ Processes travel and reimbursement transactions on behalf of the Assistant Vice President for Global Health and OGHS

+ Responds to all travel and financial system report inquiries and follows through on requests within designated timelines

+ Utilizes TTUHSC El Paso Travel and Direct Pay banner systems to complete tasks

+ Works closely with supervisor(s) for direction and completion of tasks

+ Serves as the direct support for coordination of all meetings, event logistics, document preparation, archiving, catering, submission of work orders, informational technology assistance/set up, and room reservations, on behalf of the Assistant Vice President for Global Health and OGHS

+ Assists OGHS programs and activities as needed

+ Works closely with supervisor(s) for direction and completion of assigned tasks

+ Assists with preparation of grant or other proposals for funding, inter-institutional or other agreements, and/or program proposals

+ Assists with purchasing card expense transactions, approvals, and reconciliation, for weekly expense report submissions, working closely with supervisor(s) for direction, report submissions, and inquiries

+ Assists with approvals, review, deviation requests, and submission of purchasing requests on behalf of programs and activities under the auspice of the Assistant Vice President for Global Health and OGHS

+ Responds to all purchasing inquiries and follows through on all reconciliations and report requests within designated timeline

+ Utilizes TTUHSC El Paso Tech Buy banner systems to complete tasks

+ Assists with maintenance of supply and equipment inventories on behalf of programs and activities under the auspice of the Assistant Vice President for Global Health and OGHS

+ Works closely with supervisor(s) for direction, report submissions, and inquiries

+ Serves as the direct support for the Vietnam program

+ Works closely with supervisor(s) for direction and completion of assigned tasks

+ Serves as the USO Safety Officer on behalf of OOCE and OGHS units

+ Personally demonstrate, display and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution

+ Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.)

+ Remains current with all licensure, certifications and mandatory compliances and trainings required of this position

+ Perform all other duties as assigned

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications

Pay Basis:

Hourly

Work Location:

El Paso

Campus:

HSC - El Paso

Department:

Global Health and Societies Elp

Required Attachments:

Cover Letter, Resume / CV, Transcript

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

First Line Other Admn

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

+ Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years

Does this position work in a research laboratory?:

No

Navy Enlisted Classification Code:

AZ, LS, MC, PS, RP, YN

Army Military Occupational Specialty Code:

15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y

Air Force Specialty Code:

3A1X1, 8A200

Marine Military Occupational Specialty Code:

0111, 3372, 6046

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx