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Description

We are seeking a highly organized and proactive Administrative Assistant III to provide administrative support to 4 to 6 inpatient units at Santa Monica UCL A Medical Center. As a member of the Nursing Administration department, you will manage multiple priorities, coordinate events, and support nursing leadership teams.

Key Responsibilities

* Generate reports and maintain personnel records using systems like One Staff Scheduling, HR Tracking, and Evercheck.

* Coordinate travel arrangements and process reimbursements for nursing staff.

* Support meetings by scheduling, preparing agendas, attending, and documenting minutes.

* Assist with onboarding and transitioning of nursing staff and leadership.

* Serve as a liaison to the Chief Nursing Officer, Senior Director of Nursing, and Executive Management.

* Ensure competency compliance and departmental updates in collaboration with Unit Directors and Clinical Nurse Managers.

* Act as ID Management Authorizer and manage facilities and IT service requests to resolution.

* Plan and execute departmental events, retreats, and special projects.

* Mentor administrative support staff and facilitate copy center and EMPAC-related requests.

* Provide technical support and maintain proficiency in Microsoft Office Suite and other relevant systems.

* Perform additional administrative duties as assigned to support departmental operations.

Salary Range: $30.36 - $43.49 hourly

Qualifications

Required

* Strong communication skills (verbal and written).

* Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

* Ability to work independently and prioritize tasks effectively.* Demonstrated ability to problem-solve and manage multiple projects.

* High level of professionalism and discretion in handling sensitive information.

* Strong interpersonal skills and ability to work collaboratively across departments.

Preferred * Experience in a healthcare or academic medical center setting.

* Familiarity with nursing operations and administrative support in clinical environments.

* Experience with EMPAC, Travel Express, and other UCLA systems.

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.