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Administrative Specialist I

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Administrative Specialist I

Salary

$37,782.00 - $66,120.00 Annually

Location

Hertford County, NC

Job Type

Permanent Full-Time

Job Number

25-10856

Department

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Opening Date

09/11/2025

Closing Date

9/17/2025 11:59 PM Eastern

Job Class Title

Administrative Specialist I

Position Number

60026688

Section

DOH / Division One / Right of Way

Salary Grade

NC08

+ Description

+ Benefits

+ Questions

Description of Work

This position with NCDOT offers fullState Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.

The selected candidate will compile, compose, type, and review correspondence necessary in the negotiation process to communicate with property owners, Right of Way personnel, other DOT personnel and representatives outside of State government. The employee will be responsible for processing all consultant invoices through SAP. The employee will compile, compose, type, and review all Right of Way forms used in the negotiation and settlement of Right of Way claims. This includes scanning documents into the Right of Way network for electronic transmittal to the Central office. The employee will organize electronic data to comply with directory file structure and maintain inter-office electronic filing system. The employee in this position will answer incoming calls and direct callers to the proper individual and/or department. The employee will maintain office file system to include projects and plans and purge files in accordance with the Records Disposition Schedule. Reports and Payroll duties: (all duties listed performed with minimal supervision) Compile data and complete all monthly reports. These reports include the Primary Claims Report, Secondary Road Report, Mileage Logs and Expenses. The employee will review time sheets and process payroll through SAP. Inter-Office Records duties: (all duties listed performed with no supervision) Create and maintain Excel spreadsheets and Access databases for use by all office personnel in right of way research activities. Office Equipment and Supplies duties: (all duties listed performed independently with minimal supervision) Maintain office equipment in satisfactory working conditions. The employee will place service calls as needed. The employee will maintain office supply inventory and order supplies as necessary. Research duties: Assist surveyors with retrieval of right-of-way data on prior projects. The employee will also assist Right of Way agents in locating right-of-way data within the office files and any other assigned duties.

Knowledge, Skills and Abilities / Competencies

Management prefers applicants with the following:

+ Customer service experience, including resolving customer issues

+ Experience with Microsoft Office using programs such as Access, Word, and Excel

+ Experience completing and/or maintaining records and reports

+ Experience interpreting and/or explaining policies, procedures, and laws

+ Experience with letter writing, using correct spelling, punctuation, and proofreading

Additional Expectations:

Must possess a general knowledge of office procedures and record keeping. Must be able to use a Windows-based computer with proficiency in Microsoft Excel and Microsoft Word. A basic understanding of accounting principles and procedures is helpful. The candidate will be expected to communicate with proper grammar, punctuation, and correct spelling. The candidate must establish and maintain effective working relationships with the public, co-workers, government officials, and contractors/vendors. The candidate should possess the skills to maintain and manage multiple projects. Must have the ability to legally operate a State-owned vehicle. Experience with SAP accounting software is preferred.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

High School diploma or General Educational Development (GED) diploma and two years of related administrative experience; or an equivalent combination of education and experience.

Supplemental and Contact Information

It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

For additional information, please contact Marjorie Eckert at 252.482.1850

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand in order to be qualified for this position; the description of my work experience must clearly reflect the required education and experience. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)

+ Yes

+ No

02

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Are you legally authorized to work in the United States?

+ Yes

+ No

03

Which of the following best describes your level of customer service experience, including resolving customer issues?

+ None

+ Less than 1 year

+ 1 - 2 years

+ 2 - 3 years

+ 3 or more years

04

Explain how you have customer service experience, including resolving customer issues.

05

Which of the following best describes your level of experience with Microsoft Office using programs such as Access, Word, and Excel?

+ None

+ Less than 1 year

+ 1 - 2 years

+ 2 - 3 years

+ 3 or more years

06

Explain how you have experience with Microsoft Office using programs such as Access, Word and Excel.

07

Which of the following best describes your level of experience completing and/or maintaining records and reports?

+ None

+ Less than 1 year

+ 1 - 2 years

+ 2 - 3 years

+ 3 or more years

08

Explain how you have experience completing and/or maintaining records and reports.

09

Which of the following best describes your level of experience interpreting and/or explaining policies, procedures, and laws?

+ None

+ Less than 1 year

+ 1 - 2 years

+ 2 - 3 years

+ 3 or more years

10

Explain how you have experience interpreting and/or explaining policies, procedures, and laws.

11

Which of the following best describes your level of experience with letter writing, using correct spelling, punctuation, and proofreading?

+ None

+ Less than 1 year

+ 1 - 2 years

+ 2 - 3 years

+ 3 or more years

12

Explain how you have experience with letter writing, using correct spelling, punctuation, and proofreading.

Required Question

Employer

State of North Carolina

Website

http://www.ncdot.gov/

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