"Alerted.org

Secretary 2

Recruitment # 250905-7539CL-001

Location Newtown, CT

Date Opened 9/11/2025 12:00:00 AM

Salary $55,248* - $72,247/year (*New State Employees Start at Minimum)

Job Type Open to the Public

Close Date 9/18/2025 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

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+ Introduction

Are you an experienced healthcare secretary looking to bring your talents to the State of Connecticut? If so, we invite you to explore this opportunity!

The State of Connecticut (http://ct.gov) , Department of Correction (DOC (http://ct.gov/doc) ) is seeking a highly motivated Secretary 2 (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=7539CL&R1=undefined&R3=undefined) to provide support to the Health Services Unit at Garner Correctional Institution, Newtown, Connecticut.

Please note, this recruitment may be used to fill future vacancies across other DOC facilities. We invite all those who meet the minimum requirements for this position to apply!

BENEFITS AND BALANCE AT THE STATE OF CONNECTICUT

What we can offer you:

+ NEW: Visit our State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!

+ Professional growth and development opportunities.

+ A healthy work/life balance to all employees (https://www.jobapscloud.com/ct/sup/EVPPDF123020.pdf) .

Our state has a lot to offer - from fun activities for all ages, to great food and shopping, to beautiful state parks and forests (https://ctparks.com/) , to our diverse cultures and rich history. Connecticut is a great place to live! Learn more about Connecticut here (https://www.ctvisit.com/) .

POSITION HIGHLIGHTS

+ SCHEDULE: This is a full-time position on first shift, Monday-Friday, 7:30AM-4:00PM

+ LOCATION: Garner Correctional Institution, Newtown, Connecticut

YOUR ROLE

The Secretary 2 will perform a full range of administrative and secretarial duties in order to optimize workflow procedures. You will assist colleagues by supporting them with a variety of administrative tasks and will be an integral part of our team.

The Secretary 2 on the DOC Health Services team will:

+ Maintain an inventory of supplies and equipment;

+ Order supplies when necessary;

+ Complete, process and maintain paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);

+ Maintain time and attendance records and tracking;

+ Use Kronos/UKG or other software for employee time and attendance;

+ Design and initiate new forms and procedures to facilitate workflow;

+ Use computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;

+ Arrange, coordinate and schedule meetings using Teams and or Outlook calendars (including securing space and equipment);

+ Generate and disseminate staff assignments daily;

+ Take notes and/or meeting minutes;

+ Write minutes of meetings, lectures, conferences, etc. from rough draft;

More details can be found in the class specification (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=7539CL&R1=undefined&R3=undefined) .

OUR MISSION

The State of Connecticut, Department of Correction (DOC) shall strive to be a global leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence-based practices aligned to law-abiding and accountable behaviors. Safe and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens and offenders.

The Department of Correction provides comprehensive health care to the offender population that meets a community standard of care, and includes medical, mental health, dental, addiction and ancillary services, in compliance with applicable state and federal laws and consent decrees.

Garner Correctional Institution

GCI incarcerates both pretrial and sentenced offenders. Through proven programmatic innovation and intervention, the Garner Correctional Institution provides positive alternatives for inmates to assist in their successful reintegration into the community as productive members of society.

Under the administration of then Commissioner Theresa C. Lantz, care and treatment for adult male offenders with significant mental health issues throughout the Department of Correction were consolidated at this level 4 high-security facility.

Based upon their mental health needs, offenders from throughout the system, both pretrial and sentenced, are assigned here. The facility's staff utilizes a highly progressive mental health treatment approach. Individualized treatment plans, based upon an offender's level of functionality include extensive programming and therapy, in a group and one on one setting. The staff at the facility, both custody and mental health, operate through an integrated team approach which insures a continuity of custody, care, treatment and control.

Start with Us. Stay with Us. Grow with Us.

Selection Plan

IMPORTANT INFORMATION FOR THIS RECRUITMENT:

+ Please include any certification(s) within your application.

+ Be sure to select all locations you are interested and commutable to.

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process.

BEFORE YOU APPLY:

+ Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

+ Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.

+ Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

+ Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

+ Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing [email protected].

+ Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

+ Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

+ Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

+ Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!

+ Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

+ The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

+ Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Samantha Rivera at [email protected]

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures.

EXAMPLES OF DUTIES

Performs a variety of secretarial duties as described in the following areas:

+ TYPING:

+ Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;

+ Proofreads for content;

+ Edits using knowledge of grammar, punctuation and spelling.

+ FILING:

+ Designs office filing systems;

+ Organizes and maintains files (including confidential files);

+ Maintains, updates and reviews reference materials and manuals.

+ CORRESPONDENCE:

+ Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature.

+ REPORT WRITING:

+ Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included.

+ INTERPERSONAL:

+ Greets and directs visitors;

+ Answers phones and screens incoming calls;

+ Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem);

+ Coordinates with others both within and outside of the organization on a variety of non-routine matters.

+ PROCESSING:

+ Screens letters, memos, reports and other materials to determine action required;

+ May make recommendations to the supervisor.

+ SECRETARY:

+ Arranges and coordinates meetings (including space and equipment);

+ Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);

+ Writes minutes of meetings, lectures, conferences, etc. from rough draft;

+ Takes notes and/or meeting minutes;

+ Prepares expense accounts;

+ Makes travel arrangements.

+ OFFICE MANAGEMENT:

+ Maintains an inventory of supplies and equipment;

+ Orders supplies when necessary;

+ Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);

+ Maintains time and attendance records;

+ Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items);

+ Designs and initiates new forms and procedures to facilitate workflow;

+ Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

+ Considerable knowledge of

+ office systems and procedures;

+ proper grammar, punctuation and spelling;

+ Knowledge of

+ business communications;

+ department's/unit's policies and procedures;

+ business math;

+ Skills;

+ interpersonal skills;

+ oral and written communication skills;

+ Ability to

+ schedule and prioritize office workflow;

+ operate office equipment which includes computers, tablets, and other electronic equipment;

+ operate office suite software;

+ take notes (shorthand, speedwriting or other method acceptable to the supervisor).

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Three (3) years of experience above the routine clerk level in office support or secretarial work.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

+ Experience working in a hospital, urgent care center, clinic, or medical office;

+ Experience maintaining health records in accordance with HIPAA and other confidential documents;

+ Experience with Microsoft Word, creating letters, agendas, memos, and other business communications;

+ Experience with Microsoft Excel, creating spreadsheets, utilizing formulas, functions, and filters;

+ Experience with Microsoft Teams, scheduling and participating in meetings;

+ Experience in completing work while under the restraints of deadlines;

+ Experience supporting multiple health disciplines, units and varying leadership roles;

+ Experience accurately inputting and managing data and using databases to generate reports;

+ Experience maintaining paper and digital files, including organizing, tracking, and storing files;

+ Experience proofreading documents for grammatical errors;

+ Experience working in a confidential environment;

+ Experience with high volume data entry;

+ Experience with Kronos/UKG or another time and attendance software products.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online