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Overview

Actalent is seeking an Administrative Assistant / Center Coordinator to join our team at our Jacksonville, FL Corporate office!

Compensation:

+ $20.19

+ Bonus up to $1,000 per quarter

Schedule:

+ Internal | Permanent

+ Full Time | 8:00 Am - 5:00 PM

+ Hybrid | 4 days in-office, 1 day remote

Job Summary

The OSG Center Coordinator's primary responsibility is to support the OSG (Operations Support Group) while providing superior customer service, administrative support, event/meeting coordination, and a high level of reporting support.

Essential Functions

+ Provide administrative support to all OSG employees as well as Actalent employees in the West Coast Corporate facility.

+ Maintain, order and organize all office supplies.

+ Act as the point of contact for all system/building related issues for Actalent in the West Coast Corporate facility.

+ Assist with mail services for Actalent West Coast Corporate facility.

+ Administrative coverage/partnership with the local admins in both centers

+ Maintain active employee list/organizational chart and seating location detail. Including management of WISP software.

+ Partner with the OSG Floor Trainers and Supervisors to manage the office related onboarding and offboarding activities for internal employees including supply/desk set-up and clearing, name tag updates, etc.

+ OSG departmental reporting including but not limited to-

+ OSG Aging Report

+ In Process Report

+ EID Clean-up Report

+ Spread Adjustment Report

+ Leave Accrual Report, BUR Report

+ Write-Off/Reapply Reportetc.

+ Manage meeting room calendars

+ Partner with OSG leadership to assist in scheduling and coordinating meetings and conference. These tasks could include room and meeting logistics, note taking, agenda creation, meal ordering, etc.

Qualifications

+ Bachelor's Degree preffered

+ 6 months+ of experience as an Admin or Business Operations Associate preffered

+ Ability to build strong partnerships with all internal customers, both in their own office and from a distance

+ Self-starter/initiator/natural team player

+ Ability to balance individual workload through effective time management, prioritization and organizational skills

+ Ability to communicate effectively and provide follow up

+ Action and detail oriented; able to prioritize while handling multiple tasks

+ Seeks growth and self-improvement

_About Actalent_

With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021.

_Our Culture_

The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by:

+ Bringing their best selves to work every day in terms of caring, competitive spirit and character

+ Leading by example and working with purpose and pride

+ Committing to fostering an inclusive and safe workplace where everyone can be their authentic selves

_Our Commitment_

Actalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups.

+ Actalent PRIDE

+ Empowered Women at Actalent

+ BIPOC

+ Military and First Responder

+ Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships)

_Our Corporate Social Responsibility Strategic Partnerships_

We form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners:

+ BEYA – Black Engineer of the Year Awards

+ SHPE – Society of Hispanic Professional Engineers

+ Women of Color Stem Conference

+ Linkage’s Women in Leadership Institute

+ Girlstart

+ SAE Foundation

+ SMASH

+ National Urban League

+ SASE – Society of Asian Scientists and Engineers

_Allegis Group Foundation_

The Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program.

**Check out our Instagram and LinkedIn to see what it’s like to be part of our team: instagram.com/weareactalent |** https://www.linkedin.com/company/actalentservices (https://www.linkedin.com/company/actalentservices/mycompany/verification/)

\#actalentinternal #LI-Onsite

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At Actalent – we are the bridge connecting talented people to what is possible. The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. We encourage our teams to bring their best to work every day in terms of caring, competitive spirit, and character. Our people lead by example and work with purpose and pride. By committing to foster­ing an inclusive, safe environment, everyone can be their authentic selves. People to Possible.

Our objective is to drive exceptional growth and increased opportunity for our consultants, clients and our colleagues. How we ACT makes a difference and our culture embodies our core values.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, call 888-237-6835 or [email protected] for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

**Job ID** _2025-12663_

**Category** _Administrative & Clerical_

**Min** _USD $20.19/Hr._

**Location : Location** _US-FL-Jacksonville_

**Type** _Regular Full-Time_