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Description

Job Summary

We are seeking a highly skilled and resourceful Executive Assistant to provide direct support to multiple C-suite executives. The ideal candidate has 5+ years of experience supporting senior leaders, with proven expertise in managing demanding schedules, coordinating high-level meetings, and handling confidential information with discretion. This role requires a proactive professional who can anticipate needs, streamline workflows, and ensure executive-level operations run smoothly.

Key Responsibilities

Manage executive offices, including phone coverage, document preparation, file maintenance, visitor reception, and correspondence handling.

Maintain and update daily schedules, departmental task lists, and ensure timely delivery of requested documents and information.

Coordinate and support the completion of special projects, including research, data tracking, presentations, and reporting.

Organize and prepare for meetings by drafting agendas, compiling materials, and recording/distributing minutes.

Arrange travel itineraries, events, courses, and logistics as needed.

Maintain and optimize filing systems to improve efficiency and record-keeping.

Track corporate timetables and provide backup support for executive mail processing and office operations.

Partner with stakeholders across departments to ensure smooth communication and project execution.

Perform additional executive support tasks as assigned.

Requirements

Desired Skills & Qualifications

Minimum 5 years of experience supporting C-suite executives or senior leadership.

Strong interpersonal and communication skills; able to build relationships with internal and external stakeholders.

High attention to detail with excellent organizational and time-management skills.

Proactive problem-solver who thrives in fast-paced, high-pressure environments.

Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project tracking or executive support software a plus.

Ability to handle confidential information with discretion and professionalism.

Commitment to delivering exceptional service while supporting organizational goals.

TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .