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ADMINISTRATIVE SERVICES MANAGER I/ Emergency Appointment Fire

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ADMINISTRATIVE SERVICES MANAGER I/ Emergency Appointment Fire

Salary

$89,707.68 - $120,888.00 Annually

Location

Los Angeles County, CA

Job Type

Full time

Job Number

C1002A-FR

Department

PUBLIC WORKS

Opening Date

09/11/2025

+ Description

+ Benefits

+ Questions

Position/Program Information

TYPE OF RECRUITMENT: OPEN COMPETITIVE - EMERGENCY

We will be accepting applications on September 15, 2025, at 8:00 a.m. Pacific Time (PT). We will keep accepting applications until the position is filled. The application window may close unexpectedly once we have enough qualified candidates.

EXAM NUMBER: C1002A-FR

The LA County Board of Supervisors has unanimously ratified a Proclamation of Local Emergency in response to the windstorms and wildfires (https://file.lacounty.gov/SDSInter/bos/supdocs/199375.pdf) , including the Palisades and Eaton Fires, that have devastated communities across the County. We are looking for qualified and passionate individuals to assist the County in mobilizing resources and support needed to help our residents recover and rebuild. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The Department of Public Works is seeking qualified candidates to fill emergency Administrative Services Manager I vacancies related to this unprecedented natural disaster.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Administrative Services Manager I .

Essential Job Functions

An Administrative Services Manager I is responsible for a combination of the following job functions:

+ Provides administrative and technical supervision to staff performing the various functions in Personnel Operations unit such as reviewing and processing personnel action requests (PARs) for new hires, transfers, and promotions; conducting live scans; and coordinating the selection interview process for critical classifications supporting both direct and indirect services and programs that benefit Fire Recovery efforts.

+ Plans, organizes, assigns, and evaluates the work of journey-level analysts assigned to a unit or project team; with staff, develops, implements and monitors work plans to achieve assigned objectives; provides input and monitors performance; participates in developing, implementing and evaluating plans, processes and procedures to achieve established goals and objectives in accordance with department standards.

+ Participates in interviewing and selecting new unit staff; establishes performance requirements and personal development targets; regularly monitors performance and provides training, coaching and mentoring for performance improvement; recommends performance recognition when warranted; subject to management concurrence, takes disciplinary action in accordance with County policies.

+ Compiles information by grouping and/or categorizing the information (e.g., in tables, spreadsheets, data files) in meaningful ways in order to facilitate meeting specific analytical requirements.

+ Analyzes complex operational, financial, program and other issues and makes recommendations on appropriate courses of action; participates in the development of options and positions that meet objectives and best balance the interest of various stakeholders; develops and/or recommends the development of major programs or policies to address problems or improve operations by applying the results of research and analysis of pertinent information in order to ensure the highest likelihood of success.

+ Prepares a variety of documents (e.g., reports, business correspondence, memoranda) often of a highly sensitive nature requiring the exercise of organizational acumen; uses appropriate software programs (e.g., word processing, desktop publishing, presentation) in order to effectively communicate information to various audiences (e.g., departmental personnel, members of the public, governing boards).

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Requirements

MINIMUM REQUIREMENTS:

Option I: A Bachelor's degree from an accredited college or university*-AND-Three years of experience performing analytical assignments, two years of which must have been at the associate analyst level**, primarily researching, analyzing and synthesizing data, as well as making recommendations for resolving administrative or operational problems within one or more of the following administrative fields: human resources, budget, finance, contracts or other closely-related administrative field.

A Master's degree* or higher in Business Administration, Public Administration, Law or closely related field may be substituted for one year of the required analytical assignments (not the associate analyst level) experience.

Option II: Five years of experience performing analytical assignments, two years of which must have been at the associate analyst level**, primarily researching, analyzing and synthesizing data, as well as making recommendations for resolving administrative or operational problems within one or more of the following administrative fields: human resources, budget, finance, contracts or other closely-related administrative field.

LICENSE:

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

You MUST meet the requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

PHYSICAL CLASS:

Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:

* To receive credit for your education, include a copy of your official diploma, official transcript, or letter/certificate from an accredited institution within five (5) business days of filing your application. The document should show the date the degree was conferred and be in English; if it is in a foreign language, it must be translated and evaluated for equivalency to U.S. standards.

If you are unable to attach the required documents, please e-mail them to [email protected].

For more information on our standards for educational documents, please visit:

https://file.lacounty.gov/SDSInter/dhr/070812\_PPG123.pdf and

https://file.lacounty.gov/SDSInter/dhr/205105\_PPG\_123\_ACE\_Resource\_Guide.pdf.

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst

**Associate analyst level work involves 1.) the independent performance of a variety of routine to moderately complex assignments and/or 2.) under more direct supervision, the performance of complex assignments. Both types of assignments require the use of established research and analytical methods and techniques, as well as sound professional judgment to analyze and resolve problems and issues related to administrative functions such as human resources, budget, finance, contracts and other closely-related administrative functional areas. This level of work is generally assigned to positions in classifications above the entry level classification of the respective series.

Note: For a full description of associate-level analytical work, refer to County of Los Angeles Class Specification for Management Analyst (https://www.governmentjobs.com/careers/lacounty/classspecs/1066351) .

EXAM CONTENT:

During your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

Additional Information

APPLICATION & FILING INFORMATION:

Applications must be filed online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Many notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add [email protected],[email protected],[email protected], [email protected], as well as the domainsdpw.lacounty.govand hr.lacounty.gov, to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application as soon as possible as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

SOCIAL SECURITY NUMBER: Federal law requires that all employed persons have a Social Security Number, so please include yours when applying.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID, E-MAIL, AND PASSWORD: All applicants must file their application using their own user ID and password. Using a family member or friend’s user ID and password may erase a candidate’s original application record.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. We are committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

CONTACT INFORMATION:

Dept Contact Name: Neal Mondragon

Dept Contact Phone: (626) 458-2141

Dept Contact Email:[email protected]

Teletype Number: (626) 282-7829

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement:

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/.

Testing Accommodations for Applicants:

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/.

Fair Chance:

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility:

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder:

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov.

Revised January 2025

For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)

01

This position works indirectly with individuals impacted by the windstorms and wildfires, including the Palisades and Eaton Fires, that have devastated communities across the County.

+ I understand and am willing to perform all necessary work duties.

02

All important notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add [email protected], [email protected], [email protected], and [email protected] to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

Applicants have the ability to opt out of emails from Los Angeles County. If you unsubscribe, you will not receive email notifications for any examination for which you apply with Los Angeles County. If you choose to unsubscribe, you can check for notifications by logging into governmentjobs.com to view your profile inbox.

+ I understand the above information and instructions.

03

Completion of the following supplemental questionnaire is REQUIRED for your application. The information you provide will be evaluated to determine your eligibility to participate in the hiring process. Please be detailed and include all information requested. Comments such as "see resume" or "see application" are not valid responses. All submitted information is subject to verification at any time during the hiring process. Falsification of any information or failure to complete this questionnaire as instructed may result in disqualification or dismissal.

+ I understand and will abide by the aforementioned instructions.

04

Do you have a Bachelor's degree from an accredited* college or university?

*To receive credit for your education, include a copy of your official diploma, official transcript, or letter/certificate from an accredited institution within five (5) business days of filing your application.

+ Yes

+ No

05

Do you possess a Master's degree or higher from an accredited* college or university?

*To receive credit for your education, include a copy of your official diploma, official transcript, or letter/certificate from an accredited institution within five (5) business days of filing your application.

+ Yes

+ No

06

Please specify the major of your Master's degree or higher.

+ Business Administration

+ Public Administration

+ Law

+ Closely Related Field

+ I do not possess a Master's degree or higher

07

If the major was not listed above, please specify what closely related field your Master's degree is in.

08

If you have a Bachelor's degree or higher, please attach a copy of your official diploma, official transcript, or letter/certificate from an accredited institution to your application or email it to [email protected] within five (5) business days of filing. If you fail to attach a copy of your official diploma, official transcript, or letter/certificate from an accredited institution to your application and/or fail to email your copy of your official diploma, official transcript, or letter/certificate from an accredited institution to the e-mail address listed on the bulletin, your application will be rejected.

+ I understand the above information.

09

How many years of experience do you have performing analytical assignments?

+ 5 years or more

+ 4 years to less than 5 years

+ 3 years to less than 4 years

+ 2 years to less than 3 years

+ 1 year to less than 2 years

+ Less than 1 year

+ No Experience

10

If you indicated you had experience in Question #9, you must describe your experience that supports your response in the box below. Limit your response to 200 words andonly provide the experience that supports your above responses.

Indicate the following information:

+ Position Title

+ Employer

+ Immediate Supervisor name(s) and phone number

+ Date of your ExperienceFrom (mm/dd/yr) - To (mm/dd/yr)Name

+ Duties for each position titlerelated to this experience

If you do not have any experience under this option, please write"DOES NOT APPLY"

11

Of the analytical experience you selected in Question 9, how many of those year(s) were at the associate analyst level**, primarily researching, analyzing and synthesizing data, as well as making recommendations for resolving administrative or operational problems within one or more of the following administrative fields: human resources, budget, finance, contracts or other closely-related administrative field?

**Associate analyst level work involves 1.) the independent performance of a variety of routine to moderately complex assignments and/or 2) under more direct supervision, the performance of complex assignments. Both types of assignments require the use of established research and analytical methods and techniques, as well as sound professional judgment to analyze and resolve problems and issues related to administrative functions such as human resources, budget, finance, contracts and other closely related administrative functional areas. This level of work is generally assigned to positions in classifications above the entry level classification of the respective series.

+ 2 years or more

+ 1 year to less than 2 years

+ Less than 1 year

+ No Experience

12

If you indicated you had experience in Question #11, you must describe your experience that supports your response in the box below. Limit your response to 200 words andonly provide the experience that supports your above responses.

Indicate the following information:

+ Position Title

+ Employer

+ Immediate Supervisor name(s) and phone number

+ Date of your ExperienceFrom (mm/dd/yr) - To (mm/dd/yr)Name

+ Duties for each position titlerelated to this experience

If you do not have any experience under this option, please write"DOES NOT APPLY"

Required Question

Employer

County of Los Angeles

Address

**************

Los Angeles, California, 90010

Website

http://hr.lacounty.gov

Please verify your email addressVerify Email