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Job Description

We are seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to support the executive leadership of a high-end residential construction firm in Los Angeles. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities with grace, and has a strong understanding of the construction or real estate development industry.

You’ll play a key role in keeping operations running smoothly by managing executive schedules, coordinating communications, assisting with project-related documentation, and ensuring the team stays organized and on track.

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Responsibilities:

• Provide high-level administrative support to the executive team

• Manage calendars, schedule meetings, and coordinate appointments

• Prepare and organize project files, bid documents, contracts, and permits

• Draft, review, and proofread internal and client-facing correspondence

• Assist with vendor and subcontractor coordination and follow-ups

• Maintain contact lists, client files, and construction-related records

• Support job costing, invoice processing, and expense tracking

• Coordinate travel arrangements and logistics for executives and project staff

• Act as a liaison between executives, clients, subcontractors, and city officials

• Handle confidential information with discretion

Compensation: $70-80k

Exact compensation may vary based on several factors, including skills, experience, and education.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• • 3+ years of experience as an Executive Assistant or Administrative Assistant (experience in construction or real estate preferred)

• Strong understanding of construction workflows, terminology, and document handling

• Exceptional organizational and time-management skills

• Excellent verbal and written communication skills

• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Procore, Buildertrend, or similar platforms)

• Ability to multitask and prioritize with a high level of accuracy

• Strong attention to detail and follow-through